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What do you do if there is no publication date?

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What do you do if there is no publication date?
Author: Rosemary    Posted: Mon, 30 Jan 2006 16:49:00 -0800
We are trying to enter records into Reference Manager 11 for several items. Unfortunately, many of the items do not have a publication date since they are draft versions or working papers (20-30 years old with no date on them). Since the date field is required in either the YYYY or the MM/DD/YYYY format, we are unable to save the record. We have tried to utilize the "Other" portion of the date field by entering "n.d." or "no date," but this also required a date to be entered in the field. Has anyone else had this problem? If so, what did you do to solve it, or is there no solution? Thanks, Rosemary

Re: What do you do if there is no publication date?
Author: Lee Lim    Posted: Mon, 31 Jan 2006 16:40:00 -0800
I can only offer what I know in Refman9. Refman11 is likely to have its equivalent setting. If a report remains at a draft stage I would treat it as a report. Go to Tool-->Filed and Type Edit..--> select Report -> de-select Date, primary in M (for mandatory) col ->click OK The date of publication for Report Type becomes optional. Cheers, Chong Lee Lim Department of Neurology Westmead Hospital Westmead NSW 2145 Australia Tel: +612 9845 6834 Fax:+612 9635 6684 >>> "Flynn" 01/31/06 11:49 am >>> We are trying to enter records into Reference Manager 11 for several items. Unfortunately, many of the items do not have a publication date since they are draft versions or working papers (20-30 years old with no date on them). Since the date field is required in either the YYYY or the MM/DD/YYYY format, we are unable to save the record. We have tried to utilize the "Other" portion of the date field by entering "n.d." or "no date," but this also required a date to be entered in the field. Has anyone else had this problem? If so, what did you do to solve it, or is there no solution? Thanks, Rosemary __________________________________________________________________ This electronic message and any attachments may be confidential. If you are not the intended recipient of this message would you please delete the message and any attachments and advise the sender. Western Sydney Area Health Services (WSAHS) uses virus scanning software but excludes any liability for viruses contained in any email or attachment. This email may contain privileged and confidential information intended only for the use of the addressees named above. If you are not the intended recipient of this email, you are hereby notified that any use, dissemination, distribution, or reproduction of this email is prohibited. If you have received this email in error, please notify WSAHS immediately. Any views expressed in this email are those of the individual sender except where the sender expressly and with authority states them to be the views of WSAHS.

Re: What do you do if there is no publication date?
Author: Becky Skidmore    Posted: Mon, 31 Jan 2006 16:40:00 -0800
Just open your database in read-write exclusive (if a networked version). Use Tools>Field and Type Edit and de-select the mandatory check box for the Primary Date Field [05]. You may still want to record some estimated date in your OTHER field e.g., [1980?] or something similar. Becky -----Original Message----- From: "listmaster" on behalf of "Flynn" Sent: Mon 1/30/2006 7:49 PM To: "RIS-List" Subject: <RefMan> What do you do if there is no publication date? We are trying to enter records into Reference Manager 11 for several items. Unfortunately, many of the items do not have a publication date since they are draft versions or working papers (20-30 years old with no date on them). Since the date field is required in either the YYYY or the MM/DD/YYYY format, we are unable to save the record. We have tried to utilize the "Other" portion of the date field by entering "n.d." or "no date," but this also required a date to be entered in the field. Has anyone else had this problem? If so, what did you do to solve it, or is there no solution? Thanks, Rosemary

Re: What do you do if there is no publication date?
Author: Hans L Rieder    Posted: Mon, 31 Jan 2006 16:45:00 -0800
Why not use a pre-designated year that signifies the unknown, like 1600? Hans "Flynn" wrote: >We are trying to enter records into Reference Manager 11 for several >items. Unfortunately, many of the items do not have a publication date >since they are draft versions or working papers (20-30 years old with >no date on them). Since the date field is required in either the YYYY >or the MM/DD/YYYY format, we are unable to save the record. We have >tried to utilize the "Other" portion of the date field by entering >"n.d." or "no date," but this also required a date to be entered in the field. >Has anyone else had this problem? If so, what did you do to solve it, >or is there no solution? > >Thanks, >Rosemary > > > -- Hans L Rieder, MD, MPH Jetzikofenstr. 12 3038 Kirchlindach Switzerland Tel: +41 31 829 4577 Mob: +41 79 429 9945 Web: http://www.tbrieder.org

Re: What do you do if there is no publication date?
Author: Geoff Gwillym    Posted: Mon, 31 Jan 2006 16:45:00 -0800
Rosemary, Open your database in read-write exclusive mode. Then go to Tools, Field and Type Edit. Under field Label Edit remove the tick under the M against Date, Primary. Click on the button labelled: 'Update field for All Types' Click on OK. Once thats done you will be able to have blank dates.. Hope that helps.. At 16:49 30/01/2006 -0800, you wrote: >We are trying to enter records into Reference Manager 11 for several >items. Unfortunately, many of the items do not have a publication date >since they are draft versions or working papers (20-30 years old with >no date on them). Since the date field is required in either the YYYY >or the MM/DD/YYYY format, we are unable to save the record. We have >tried to utilize the "Other" portion of the date field by entering >"n.d." or "no date," but this also required a date to be entered in the field. >Has anyone else had this problem? If so, what did you do to solve it, >or is there no solution? > >Thanks, >Rosemary

RE: What do you do if there is no publication date?
Author: Ph D    Posted: Mon, 31 Jan 2006 16:40:00 -0800
How about creating a dummy year that will be unlikely to occur - e.g., 1000 or 2099? Gary Novack -----Original Message----- From: "listmaster" "mailto:listmaster" On Behalf Of "Flynn" Sent: Monday, January 30, 2006 4:49 PM To: "RIS-List" Subject: <RefMan> What do you do if there is no publication date? We are trying to enter records into Reference Manager 11 for several items. Unfortunately, many of the items do not have a publication date since they are draft versions or working papers (20-30 years old with no date on them). Since the date field is required in either the YYYY or the MM/DD/YYYY format, we are unable to save the record. We have tried to utilize the "Other" portion of the date field by entering "n.d." or "no date," but this also required a date to be entered in the field. Has anyone else had this problem? If so, what did you do to solve it, or is there no solution? Thanks, Rosemary

Re: What do you do if there is no publication date?
Author: Aamar    Posted: Mon, 31 Jan 2006 16:45:00 -0800
I just dated items with no publication date as 1900. You can always correct it in your manuscript if you want to refer to it, and it is easy to retrieve all these records. Ann Belinsky Dept of Zoology Tel Aviv University Quoting "Flynn" "Rosemary" " "RFlynn" We are trying to enter records into Reference Manager 11 for several items. Unfortunately, many of the items do not have a publication date since they are draft versions or working papers (20-30 years old with no date on them). Since the date field is required in either the YYYY or the MM/DD/YYYY format, we are unable to save the record. We have tried to utilize the "Other" portion of the date field by entering "n.d." or "no date," but this also required a date to be entered in the field. Has anyone else had this problem? If so, what did you do to solve it, or is there no solution? Thanks, Rosemary +++++++++++++++++++++++++++++++++++++++++++ This Mail Was Scanned By Mail-seCure System at the Tel-Aviv University CC. ---------------------------------------------------------------- This message was sent using IMP, the Internet Messaging Program.

Re: What do you do if there is no publication date?
Author: Ethan Greenberg    Posted: Mon, 31 Jan 2006 16:40:00 -0800
Maybe try to enter Zeros instead of a date. Please let us know what you learn about this problem. Ethan On Tue, 31 Jan 2006 02:49:00 +0200, "Flynn" wrote: > > We are trying to enter records into Reference Manager 11 for several > items. Unfortunately, many of the items do not have a publication > date since they are draft versions or working papers (20-30 years old > with no date on them). Since the date field is required in either the > YYYY or the MM/DD/YYYY format, we are unable to save the record. We > have tried to utilize the "Other" portion of the date field by > entering "n.d." or "no date," but this also required a date to be entered in the field. > Has anyone else had this problem? If so, what did you do to solve it, > or is there no solution? > > Thanks, > Rosemary -- àéúï âøéðáøâ 050-2124779 ; áø îöååä áçé÷ äîùôçä infamily.brinkster.net

Re: What do you do if there is no publication date?
Author: Cathryn    Posted: Mon, 31 Jan 2006 16:45:00 -0800
Go into TOOLS, FIELD and TYPE EDIT, and then uncheck the publication date that is currently checked as mandatory. You have to make sure that you have opened the database as READ/WRITE EXCLUSIVE and that you are in the right TYPE of reference (ie REPORT, ABSTRACT, etc.) -----Original Message----- From: "listmaster" "mailto:listmaster" On Behalf Of "Flynn" Sent: January 30, 2006 5:49 PM To: "RIS-List" Subject: <RefMan> What do you do if there is no publication date? We are trying to enter records into Reference Manager 11 for several items. Unfortunately, many of the items do not have a publication date since they are draft versions or working papers (20-30 years old with no date on them). Since the date field is required in either the YYYY or the MM/DD/YYYY format, we are unable to save the record. We have tried to utilize the "Other" portion of the date field by entering "n.d." or "no date," but this also required a date to be entered in the field. Has anyone else had this problem? If so, what did you do to solve it, or is there no solution? Thanks, Rosemary

Re: What do you do if there is no publication date?
Author: Dr CM FitzGerald    Posted: Mon, 31 Jan 2006 16:45:00 -0800
I use version 11 too, but the solution may differ in earlier versions of RM. 1) Select from the Menu: Tools, Field and Type Edit 2) The left hand column, entitled "Reference Type Edit, lists all of the reference types available, and gives you the opportunity to select those you wish to include in your database by checking the box beside them. The reference type that you wish to edit should be highlighted (or selected from the pull down menu at top right); for instance, I do not have date as a mandatory field in the "Unpublished Work" Reference Type. However, you can select any other type or types from which you wish to remove mandatory dating (or any other mandatory field come to that). The only caveat here is that Ref Man defaults to a "Generic" field type unless a field type has been explicitly defined in your output style. This means that unless you make a change holus bolus (for all undefined types) using the "Generic" definition, you may have to define specific fields yourself (this has been the subject of discussion before on this list (Menu: Tools, Bibliography, Open Output Style, Bibliography Tab, then consult context sensitive Help)). 3) The right hand column, entitled "Field Label Edit", lists all of the field labels that have been checked for I(nclusion) within that Reference Type. You should uncheck the other box, which indicates to Ref Man the M(andatory) fields that must be filled out, against the "Date, Primary" field. Note that for this to work you must first open your data base with full access permission rights (Menu: File, Open Data Base, and ensure that you select the "Read-Write Exclusive" option in the pull down selection field in the bottom left corner). This is a damned annoying thing that must be done every time you want to edit terms etc. in Version 11. If you fail to do this, the "Field and Type Edit" menu selection will be greyed out. Hopefully, some option to retain the permission rights selected will be offered in Version 12. Hope this is understandable, Charles ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ Dr Charles M FitzGerald Research Coordinator Department of Anthropology McMaster University Hamilton, Ontario Canada L8S 4L9 (905) 525-9140, ext 26539 Fax: 905-522-5993 "cfitzg" ~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~~ -----Original Message----- From: Charles Fitzgerald "mailto:cfitzg" Behalf Of "Flynn" Sent: January 30, 2006 8:02 PM To: "cfitzgerald2" Subject: <RefMan> What do you do if there is no publication date? We are trying to enter records into Reference Manager 11 for several items. Unfortunately, many of the items do not have a publication date since they are draft versions or working papers (20-30 years old with no date on them). Since the date field is required in either the YYYY or the MM/DD/YYYY format, we are unable to save the record. We have tried to utilize the "Other" portion of the date field by entering "n.d." or "no date," but this also required a date to be entered in the field. Has anyone else had this problem? If so, what did you do to solve it, or is there no solution? Thanks, Rosemary

Re: What do you do if there is no publication date?
Author: Sarah Cage    Posted: Thu, 02 Feb 2006 16:50:00 -0800
The replies from various other people have indicated the "proper" RM solution which means that you don't need to put in a publication date. I would be inclined to put something in that area to give an idea of when the draft/working paper was produced - after all, they will gradually lose their "currency" - but maybe you will put something in another field which would help. I hadn't realised the proper solution, so I've usually put in a guessed date and then put a note somewhere in one of the other sections to explain the date problem. Sarah Cage Senior Scientific Information Specialist National Poisons Information Service Birmingham, UK email "s.cage" ----- Original Message ----- From: "Flynn" ""Rosemar??????????????" <"Rosemar?????????????? To: "RIS-List" Sent: Tuesday, January 31, 2006 12:49 AM Subject: <RefMan> What do you do if there is no publication date? > > We are trying to enter records into Reference Manager 11 for several > items. Unfortunately, many of the items do not have a publication date > since they are draft versions or working papers (20-30 years old with no > date on them). Since the date field is required in either the YYYY or > the MM/DD/YYYY format, we are unable to save the record. We have tried > to utilize the "Other" portion of the date field by entering "n.d." or > "no date," but this also required a date to be entered in the field. > Has anyone else had this problem? If so, what did you do to solve it, > or is there no solution? > > Thanks, > Rosemary

Re: What do you do if there is no publication date?
Author: Susan Gratsaris    Posted: Mon, 06 Feb 2006 16:25:00 -0800
Rosemary, In Read-Write Exclusive mode, you also have the option of 'unchecking' Mandatory/Included fields. Under Tools, Field and Type Edit, select the type of reference(s) from the pull-down menu and then 'uncheck' the M and I columns for Date, primary. HTH Susan Gratsaris Susan Gratsaris, H.B.A., M.I.St. Information Specialist/Training Coordinator Health Sciences Library St. Michael's Hospital 30 Bond St. Toronto, ON M5B 1W8 Tel.: 416.864.6060 ext. 2925 Email: "gratsariss" >>> Sarah.Cage "s.cage" 2/2/2006 7:50:00 PM >>> The replies from various other people have indicated the "proper" RM solution which means that you don't need to put in a publication date. I would be inclined to put something in that area to give an idea of when the draft/working paper was produced - after all, they will gradually lose their "currency" - but maybe you will put something in another field which would help. I hadn't realised the proper solution, so I've usually put in a guessed date and then put a note somewhere in one of the other sections to explain the date problem. Sarah Cage Senior Scientific Information Specialist National Poisons Information Service Birmingham, UK email "s.cage" ----- Original Message ----- From: "Flynn" ""Rosemar??????????????" <"Rosemar?????????????? To: "RIS-List" Sent: Tuesday, January 31, 2006 12:49 AM Subject: <RefMan> What do you do if there is no publication date? > > We are trying to enter records into Reference Manager 11 for several > items. Unfortunately, many of the items do not have a publication date > since they are draft versions or working papers (20-30 years old with no > date on them). Since the date field is required in either the YYYY or > the MM/DD/YYYY format, we are unable to save the record. We have tried > to utilize the "Other" portion of the date field by entering "n.d." or > "no date," but this also required a date to be entered in the field. > Has anyone else had this problem? If so, what did you do to solve it, > or is there no solution? > > Thanks, > Rosemary

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