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Unable to cut the cord between RefMan and Word

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Unable to cut the cord between RefMan and Word
Author: Sheila    Posted: Wed, 08 Feb 2006 16:35:00 -0800
Hi, We have a document that has gone through several reviewers, some who use RefMan, others who don't. At one point in the process we attempted to remove the field codes so that any changes would be made manually and no longer connected to a RefMan database. Whereas it appeared that the cord had been cut, it hadn't and when users opened the document, a whole new set of references would be added at the end as if RefMan was still working. I can not figure out how to do it other than just move all the text into a .txt file and then replace in a Word Document. But that isn't going to happen due to formatting issues. My one sneaking suspicion is that when MS Word Comments were added to the reference section (basically indicating missing information in a reference bibliography), that it somehow made it impossible to truly cut the cord between refman and Word. Is there any foolproof way of knowing or doing this? Anyone else encounter problems? I know RefMan is still active because there is some coding still visible and when rt. clicking on a reference, it allows us to still edit the field --and it highlights the entire section of references. And finally--has anyone written guidelines on Document Flow and RefMan use? We have some informal guidelines, but it has been very problematic in a collaborative environment.

Re: Unable to cut the cord between RefMan and Word
Author: Dr Richard Mailman    Posted: Thu, 09 Feb 2006 16:35:00 -0800
Really easy to do -- highlight whole document (CTRL & 5 on keypad), then press CTRL&SHIFT&F9. Voila! Richard B. Mailman, Ph.D. Professor of Psychiatry, Pharmacology, Neurology, and Medicinal Chemistry CB#7160, 7001C NC Neurosciences Hospital University of North Carolina School of Medicine Chapel Hill NC 27599-7160 USA "richard_mailman" Voice 919.966.2484; FAX 919-966-9604; Mobile 919.260.7976 -----Original Message----- From: "listmaster" "mailto:listmaster" On Behalf Of "Weir" Sent: Wednesday, February 08, 2006 7:35 PM To: "RIS-List" Subject: <RefMan> Unable to cut the cord between RefMan and Word Hi, We have a document that has gone through several reviewers, some who use RefMan, others who don't. At one point in the process we attempted to remove the field codes so that any changes would be made manually and no longer connected to a RefMan database. Whereas it appeared that the cord had been cut, it hadn't and when users opened the document, a whole new set of references would be added at the end as if RefMan was still working. I can not figure out how to do it other than just move all the text into a .txt file and then replace in a Word Document. But that isn't going to happen due to formatting issues. My one sneaking suspicion is that when MS Word Comments were added to the reference section (basically indicating missing information in a reference bibliography), that it somehow made it impossible to truly cut the cord between refman and Word. Is there any foolproof way of knowing or doing this? Anyone else encounter problems? I know RefMan is still active because there is some coding still visible and when rt. clicking on a reference, it allows us to still edit the field --and it highlights the entire section of references. And finally--has anyone written guidelines on Document Flow and RefMan use? We have some informal guidelines, but it has been very problematic in a collaborative environment.

Re: Unable to cut the cord between RefMan and Word
Author: Henrike AZQ    Posted: Thu, 09 Feb 2006 16:35:00 -0800
Hi, the solution we are using is to convert fields in Word to pure text, which is done by marking the text (CTRL + A) and then converting (CTRL + SHIFT + F9). If this is how you removed the field codes, I'm sorry the information is useless to you. But as we do this primarily to reduce file size before converting documents to pdf, maybe it's interesting to know for others, too. When doing this, automatically created contets tables are converted too, resulting - in our documents - in a change of font colour and in underlining of the content table text. This can very easily be changed back manually. Hope this helps! Henrike Trapp Agency for Quality in Medicine Berlin -----Ursprüngliche Nachricht----- Von: "listmaster" "mailto:listmaster" Auftrag von "Weir" Gesendet: Donnerstag, 9. Februar 2006 01:35 An: "RIS-List" Betreff: <RefMan> Unable to cut the cord between RefMan and Word Hi, We have a document that has gone through several reviewers, some who use RefMan, others who don't. At one point in the process we attempted to remove the field codes so that any changes would be made manually and no longer connected to a RefMan database. Whereas it appeared that the cord had been cut, it hadn't and when users opened the document, a whole new set of references would be added at the end as if RefMan was still working. I can not figure out how to do it other than just move all the text into a .txt file and then replace in a Word Document. But that isn't going to happen due to formatting issues. My one sneaking suspicion is that when MS Word Comments were added to the reference section (basically indicating missing information in a reference bibliography), that it somehow made it impossible to truly cut the cord between refman and Word. Is there any foolproof way of knowing or doing this? Anyone else encounter problems? I know RefMan is still active because there is some coding still visible and when rt. clicking on a reference, it allows us to still edit the field --and it highlights the entire section of references. And finally--has anyone written guidelines on Document Flow and RefMan use? We have some informal guidelines, but it has been very problematic in a collaborative environment.

Re: Unable to cut the cord between RefMan and Word
Author: Faith Donald    Posted: Thu, 09 Feb 2006 16:35:00 -0800
I'm not sure if you have already tried this, but.... Try reverting to original text and deleting all refman field codes, accept all changes in the Tools > Track Changes and then save. Good luck with this and please let me know if it works, Faith "Weir" wrote: >Hi, >We have a document that has gone through several reviewers, some who >use RefMan, others who don't. At one point in the process we attempted >to remove the field codes so that any changes would be made manually >and no longer connected to a RefMan database. Whereas it appeared that >the cord had been cut, it hadn't and when users opened the document, a >whole new set of references would be added at the end as if RefMan was >still working. > I can not figure out how to do it other than just move all the text >into a .txt file and then replace in a Word Document. But that isn't >going to happen due to formatting issues. > >My one sneaking suspicion is that when MS Word Comments were added to >the reference section (basically indicating missing information in a >reference bibliography), that it somehow made it impossible to truly >cut the cord between refman and Word. > >Is there any foolproof way of knowing or doing this? Anyone else >encounter problems? >I know RefMan is still active because there is some coding still >visible and when rt. clicking on a reference, it allows us to still >edit the field --and it highlights the entire section of references. > >And finally--has anyone written guidelines on Document Flow and RefMan >use? We have some informal guidelines, but it has been very problematic >in a collaborative environment. > > > > > -- Faith Donald, RN(EC); MS(CHN), Ph.D. Student, PHCNP Assistant Professor, Primary Health Care, Ryerson University Seconded to the CHSRF/CIHR Advanced Practice Nursing Chair McMaster University, School of Nursing HSC 3H48 1200 Main St W Hamilton, ON L8N 3Z5 (905)525-9140 ext. 22221 "fdonald" "Hospitals are but an intermediate stage of civilization... the ultimate object is to nurse all sick at home." Florence Nightingale The Times, April 14, 1876 http://www.florence-nightingale.co.uk

Re: Unable to cut the cord between RefMan and Word
Author: Sheila    Posted: Wed, 15 Feb 2006 16:55:00 -0800
Hi Henrike, Thanks for the advice, I assume you lose all formatting with this too? Sheila -----Original Message----- From: "listmaster" "mailto:listmaster" On Behalf Of "Trapp" Sent: Thursday, February 09, 2006 4:35 PM To: "RIS-List" Subject: [SPAM] Re: <RefMan> Unable to cut the cord between RefMan and Word Hi, the solution we are using is to convert fields in Word to pure text, which is done by marking the text (CTRL + A) and then converting (CTRL + SHIFT + F9). If this is how you removed the field codes, I'm sorry the information is useless to you. But as we do this primarily to reduce file size before converting documents to pdf, maybe it's interesting to know for others, too. When doing this, automatically created contets tables are converted too, resulting - in our documents - in a change of font colour and in underlining of the content table text. This can very easily be changed back manually. Hope this helps! Henrike Trapp Agency for Quality in Medicine Berlin -----Ursprüngliche Nachricht----- Von: "listmaster" "mailto:listmaster" Auftrag von "Weir" Gesendet: Donnerstag, 9. Februar 2006 01:35 An: "RIS-List" Betreff: <RefMan> Unable to cut the cord between RefMan and Word Hi, We have a document that has gone through several reviewers, some who use RefMan, others who don't. At one point in the process we attempted to remove the field codes so that any changes would be made manually and no longer connected to a RefMan database. Whereas it appeared that the cord had been cut, it hadn't and when users opened the document, a whole new set of references would be added at the end as if RefMan was still working. I can not figure out how to do it other than just move all the text into a .txt file and then replace in a Word Document. But that isn't going to happen due to formatting issues. My one sneaking suspicion is that when MS Word Comments were added to the reference section (basically indicating missing information in a reference bibliography), that it somehow made it impossible to truly cut the cord between refman and Word. Is there any foolproof way of knowing or doing this? Anyone else encounter problems? I know RefMan is still active because there is some coding still visible and when rt. clicking on a reference, it allows us to still edit the field --and it highlights the entire section of references. And finally--has anyone written guidelines on Document Flow and RefMan use? We have some informal guidelines, but it has been very problematic in a collaborative environment.

AW: Unable to cut the cord between RefMan and Word
Author: Henrike AZQ    Posted: Thu, 16 Feb 2006 16:35:00 -0800
Hi Sheila, no, the only difference in formatting to the document before converting is the difference in the contents table I described in my mail - and we make quite heavy use of different formats and tables. Regards, Henrike -----Ursprüngliche Nachricht----- Von: "listmaster" "mailto:listmaster" Auftrag von "Weir" Gesendet: Donnerstag, 16. Februar 2006 01:55 An: "RIS-List" Betreff: Re: <RefMan> Unable to cut the cord between RefMan and Word Hi Henrike, Thanks for the advice, I assume you lose all formatting with this too? Sheila -----Original Message----- From: "listmaster" "mailto:listmaster" On Behalf Of "Trapp" Sent: Thursday, February 09, 2006 4:35 PM To: "RIS-List" Subject: [SPAM] Re: <RefMan> Unable to cut the cord between RefMan and Word Hi, the solution we are using is to convert fields in Word to pure text, which is done by marking the text (CTRL + A) and then converting (CTRL + SHIFT + F9). If this is how you removed the field codes, I'm sorry the information is useless to you. But as we do this primarily to reduce file size before converting documents to pdf, maybe it's interesting to know for others, too. When doing this, automatically created contets tables are converted too, resulting - in our documents - in a change of font colour and in underlining of the content table text. This can very easily be changed back manually. Hope this helps! Henrike Trapp Agency for Quality in Medicine Berlin -----Ursprüngliche Nachricht----- Von: "listmaster" "mailto:listmaster" Auftrag von "Weir" Gesendet: Donnerstag, 9. Februar 2006 01:35 An: "RIS-List" Betreff: <RefMan> Unable to cut the cord between RefMan and Word Hi, We have a document that has gone through several reviewers, some who use RefMan, others who don't. At one point in the process we attempted to remove the field codes so that any changes would be made manually and no longer connected to a RefMan database. Whereas it appeared that the cord had been cut, it hadn't and when users opened the document, a whole new set of references would be added at the end as if RefMan was still working. I can not figure out how to do it other than just move all the text into a .txt file and then replace in a Word Document. But that isn't going to happen due to formatting issues. My one sneaking suspicion is that when MS Word Comments were added to the reference section (basically indicating missing information in a reference bibliography), that it somehow made it impossible to truly cut the cord between refman and Word. Is there any foolproof way of knowing or doing this? Anyone else encounter problems? I know RefMan is still active because there is some coding still visible and when rt. clicking on a reference, it allows us to still edit the field --and it highlights the entire section of references. And finally--has anyone written guidelines on Document Flow and RefMan use? We have some informal guidelines, but it has been very problematic in a collaborative environment.

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