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Thomson Reuters:"Re: duplicated references within text" - 1 New Post - Community Subscription

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Thomson Reuters:"Re: duplicated references within text" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Mon, 21 Dec 2009 10:48:49 -0800
Subject: Re: duplicated references within text Author: Judith (New User) Date: 12-21-2009 01:48 PM I have the same problem, but the solution suggested did not work:still a end b in my text. Anyone else a suggestion how to get rid of invisible duplicates?

Thomson Reuters:"Re: duplicated references within text" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Sat, 26 Dec 2009 14:48:01 -0800
Subject: Re: duplicated references within text Author: ptulkens (New User) Date: 12-26-2009 05:47 PM This problem usually comes from the fact that you worked with the WORD document without having opened the database at the same time.  Then, you probably inserted a reference that was already in the text.  But because the database was not open, you actually inserted the reference from what is the WORD file, not the database.  As a result , you now have two references which will be considered distinct when generating the bibliography.   The only way to correct the situation is to go reference by reference in the text (use the "Find" function of WORD) to identify each occurence of this duplicated reference (say, if you have John et al 2006a and John et al 2006b, look at every occurence of "John et al 2006").  If your references are by number in th text, you must identify the duplicates by their number (but see later about that).   Once you have identified a reference, make a right click on the field to see its ID number and check whether that that reference with this ID number is in the database (do not forget to open the database).  If it is, leave it like that.  If it has another ID number, delete it, and then reinsert it BUT look carefully that the reference you insert comes from the database, NOT from the text.  You will see this as follows: if they are 2 or more entries for the same referene in the Insert Citation dialog box, select them one by one (but do not isert) and look at the bottom of this dialog box, where you will see where the reference comes from (Database: <name> where name is either the name of the database file or the name of the WORD file).  Reinsert only the reference that comes from the Database, NOT from the WORD file.  Once you will have removed all duplicates coming from the WORD file, the Insert Citation dialog box will only show the reference from the Datbase.  At that point, you kow that you have done your job.  Then, generate a new bibliography and it should be correct (unless you have missed one or two occurences...).   Caveat: if your references are by number in the text, you will decrement the number by 1 each time you remove a duplicate.  You, therefore, will need to generate a new bibliography each time to find out the new number of the next cuplicate.  For that reason, it is better to do what I suggested above using (for the time being) an output file (.os) that shows names in text (say John et al. 2006) than one showing [1] ...  You may then revert back to the output file you were using when regenerating the final bibliography.   I know that what I said seems long and tedious, but is is the only way I found to suppress those "duplicates".  The main message is, however: NEVER open your WORD document without opening at the same time the correspondig database.  This will avoid all problem of this nature.   I hope this helps.

Thomson Reuters:"Re: duplicated references within text" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Sat, 26 Dec 2009 16:03:03 -0800
Subject: Re: duplicated references within text Author: Judith (New User) Date: 12-26-2009 07:02 PM Seems reasonable to me. The ID numbers are identical, and indeed, it is possible to choose between two identical references in the insert box, so I have to check wether they are linked to the word file or the RM file. Thanks, makes sense. I will never open a word file without RM any longer.

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