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A configuration problem: no spaces or indents

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A configuration problem: no spaces or indents
Author: Laura Callier    Posted: Tue, 28 Oct 2003 08:27:57 -0700
Hi, I have a configuration question. I have been searching the endnote 7 manual and can't find an answer. I am typing a report which will be submitted to a book designer. The designer will design the interior of the book. She needs me to prepare the manuscript, including bibliography and endnotes, with no indentations and only one space between the period and the next sentence. Is it possible for endnote to do this? A second question. I will send the manuscript to her on a disc, and she will reformat it to her book design software. Will the word documents I send be free of the endnote links, or is there a way to delete endnote from it. so that it dose not clash with her software? Thanks, Laura Callier

RE: A configuration problem: no spaces or indents
Author: Wiedemann, Leanne    Posted: Tue, 28 Oct 2003 12:33:07 -0600
The formatting issues of spaces and indentation is specified by the Word processor, for the most part, and not Endnote. (Endnote will use a "reference" format tag, if one exists in your template though.) My suggestion is (and this gets at the second part of your question as well) when you are finished, remove the endnote field codes (this destroys the endnote links, so Endnote makes you create a copy- this is essential if you need to go back to the original endnote-linked version and make any revision which would affect the references after the fact!) using the handy button on the endnote toolbar in word [#]with a little arrow going up over the #- or from the endnote menu. Then just to be certain, you can select the whole document and tell it not to indent anything-only if you see anything inappropriately indented (word-format paragraph , 0 right and left margin) and do a search and replace to replace .space-space with .space (obviously the spacebar, not the word space!) - as a longtime typist, I still automatically insert two spaces as I type, and I try to remember to do this before submitting anything electronically, since typesetting programs introduce this space as a part of the program, nowadays. -----Original Message----- From: Laura Callier Sent: Tuesday, October 28, 2003 9:28 AM To: Endnote-Interest Subject: A configuration problem: no spaces or indents Hi, I have a configuration question. I have been searching the endnote 7 manual and can't find an answer. I am typing a report which will be submitted to a book designer. The designer will design the interior of the book. She needs me to prepare the manuscript, including bibliography and endnotes, with no indentations and only one space between the period and the next sentence. Is it possible for endnote to do this? A second question. I will send the manuscript to her on a disc, and she will reformat it to her book design software. Will the word documents I send be free of the endnote links, or is there a way to delete endnote from it. so that it dose not clash with her software? Thanks, Laura Callier

RE: A configuration problem: no spaces or indents
Author: A P Lombardo    Posted: Tue, 28 Oct 2003 16:11:56 -0500
Hi Laura -- Some responses to your questions: 1. To change the indentations of Endnote-generated bibliographies, you must change the settings in the "Layout" tab of the dialog box for the "Format Bibliography" command. From there, you can set the indent/hanging indent settings. As for the spacing between sentences -- are you discussing within the bibliography or the whole document? If it's the bibliography, you'll need to edit the style sheet you're using within Endnote (EDIT --> OUTPUT STYLES). I think, however, that most styles there only use one space between 'sentences' in the bibliography (but don't quote me on that). If not, you just need to delete each extra space in the bibliography templates (and the foot/endnote templates as well, if you're using a footnoting reference style). If you need to change the whole document, the easiest way, I suppose, would be to do a 'find and replace' to find occurences of two spaces and replace them with only one space. I know that can be done with Word, as I've had to do it before myself. 2. In order to send a document free of Endnote field codes, you must use the "Remove Field Codes" command in cite while you write. This will create a new document without the Endnote field codes, but with the formatted references/bibliography. Be warned though, that the new document will not retain the formatting of the original (which I think is a big problem). Also, be sure to remove the field codes only once the draft is completely finished -- otherwise it gets dicey running two drafts and making changes to only one of them (unless you're never working with the document again). Hope those answers are helpful, Anthony -----Original Message----- From: /> On Behalf Of Laura Callier Sent: Tuesday, October 28, 2003 10:28 AM To: Endnote-Interest Subject: A configuration problem: no spaces or indents Hi, I have a configuration question. I have been searching the endnote 7 manual and can't find an answer. I am typing a report which will be submitted to a book designer. The designer will design the interior of the book. She needs me to prepare the manuscript, including bibliography and endnotes, with no indentations and only one space between the period and the next sentence. Is it possible for endnote to do this? A second question. I will send the manuscript to her on a disc, and she will reformat it to her book design software. Will the word documents I send be free of the endnote links, or is there a way to delete endnote from it. so that it dose not clash with her software? Thanks, Laura Callier

RE: A configuration problem: no spaces or indents
Author: Ed Jones    Posted: Tue, 28 Oct 2003 14:06:49 -0800
Hi Laura -- Some responses to your questions: 1. To change the indentations of Endnote-generated bibliographies, you must change the settings in the "Layout" tab of the dialog box for the "Format Bibliography" command. From there, you can set the indent/hanging indent settings. As for the spacing between sentences -- are you discussing within the bibliography or the whole document? If it's the bibliography, you'll need to edit the style sheet you're using within Endnote (EDIT --> OUTPUT STYLES). I think, however, that most styles there only use one space between 'sentences' in the bibliography (but don't quote me on that). If not, you just need to delete each extra space in the bibliography templates (and the foot/endnote templates as well, if you're using a footnoting reference style). If you need to change the whole document, the easiest way, I suppose, would be to do a 'find and replace' to find occurences of two spaces and replace them with only one space. I know that can be done with Word, as I've had to do it before myself. 2. In order to send a document free of Endnote field codes, you must use the "Remove Field Codes" command in cite while you write. This will create a new document without the Endnote field codes, but with the formatted references/bibliography. Be warned though, that the new document will not retain the formatting of the original (which I think is a big problem). Also, be sure to remove the field codes only once the draft is completely finished -- otherwise it gets dicey running two drafts and making changes to only one of them (unless you're never working with the document again). Hope those answers are helpful, Anthony -----Original Message----- From: /> On Behalf Of Laura Callier Sent: Tuesday, October 28, 2003 10:28 AM To: Endnote-Interest Subject: A configuration problem: no spaces or indents Hi, I have a configuration question. I have been searching the endnote 7 manual and can't find an answer. I am typing a report which will be submitted to a book designer. The designer will design the interior of the book. She needs me to prepare the manuscript, including bibliography and endnotes, with no indentations and only one space between the period and the next sentence. Is it possible for endnote to do this? A second question. I will send the manuscript to her on a disc, and she will reformat it to her book design software. Will the word documents I send be free of the endnote links, or is there a way to delete endnote from it. so that it dose not clash with her software? Thanks, Laura Callier

Re: RE: A configuration problem: no spaces or indents
Author: Lars Axelsson    Posted: Wed, 29 Oct 2003 10:35:14 +0100
Hi Laura, Anthony and Leanne (and the rest.....), Just a note on the "Remove Field Codes" command, mentioned by Anthony and Leanne: I was initially happy to see the introduction of this command (was it in EN5 or 6?), but later disappointed when I discovered the problem that Anthony is mentioning: "...Be warned though, that the new document will not retain the formatting of the original (which I think is a big problem)". It is a problem indeed, at least if you're not that familiar with using templates in Word. I therefore stick to the method of removing field codes we used before the command was introduced. I am using Windows/Word (I think it works from Word 97 and newer). It is a purely "Word procedure" and goes: 1) Make a copy of your document with field codes. This is very important! You will then have an EndNote workable version of your document if you need to go back for some reason. (The new "Remove Field Codes" command in EndNote makes you do this automatically, as Anthony and Leanne mentioned). 2) Rename the copy, open it and work further on this. 3) Ctrl+A (= select all). 4) Ctrl+shift+F9 (= remove field codes). 5) Save (alternatively "Save as....", if you forgot to make a copy first, but note that you are very close to "burn the bridges" to EndNote if you start tampering with the original document. I strongly recommend to make a copy first!). Done! This procedure does nothing to the original document, except changing the field codes to text and consequently, all connections to EndNote are gone. Lars -------Original Message----- Date: Tue, 28 Oct 2003 16:11:56 -0500 From: "A. P. Lombardo" /> Subject: RE: A configuration problem: no spaces or indents Hi Laura -- Some responses to your questions: 1. To change the indentations of Endnote-generated bibliographies, you must change the settings in the "Layout" tab of the dialog box for the "Format Bibliography" command. From there, you can set the indent/hanging indent settings. As for the spacing between sentences -- are you discussing within the bibliography or the whole document? If it's the bibliography, you'll need to edit the style sheet you're using within Endnote (EDIT --> OUTPUT STYLES). I think, however, that most styles there only use one space between 'sentences' in the bibliography (but don't quote me on that). If not, you just need to delete each extra space in the bibliography templates (and the foot/endnote templates as well, if you're using a footnoting reference style). If you need to change the whole document, the easiest way, I suppose, would be to do a 'find and replace' to find occurences of two spaces and replace them with only one space. I know that can be done with Word, as I've had to do it before myself. 2. In order to send a document free of Endnote field codes, you must use the "Remove Field Codes" command in cite while you write. This will create a new document without the Endnote field codes, but with the formatted references/bibliography. Be warned though, that the new document will not retain the formatting of the original (which I think is a big problem). Also, be sure to remove the field codes only once the draft is completely finished -- otherwise it gets dicey running two drafts and making changes to only one of them (unless you're never working with the document again). Hope those answers are helpful, Anthony ---------------------------------------------------------------------------- Date: Tue, 28 Oct 2003 12:33:07 -0600 From: "Wiedemann, Leanne" /> Subject: RE: A configuration problem: no spaces or indents The formatting issues of spaces and indentation is specified by the Word processor, for the most part, and not Endnote. (Endnote will use a "reference" format tag, if one exists in your template though.) My suggestion is (and this gets at the second part of your question as well) when you are finished, remove the endnote field codes (this destroys the endnote links, so Endnote makes you create a copy- this is essential if you need to go back to the original endnote-linked version and make any revision which would affect the references after the fact!) using the handy button on the endnote toolbar in word [#]with a little arrow going up over the #- or from the endnote menu. Then just to be certain, you can select the whole document and tell it not to indent anything-only if you see anything inappropriately indented (word-format paragraph , 0 right and left margin) and do a search and replace to replace .space-space with .space (obviously the spacebar, not the word space!) - as a longtime typist, I still automatically insert two spaces as I type, and I try to remember to do this before submitting anything electronically, since typesetting programs introduce this space as a part of the program, nowadays. - -----Original Message----- From: /> On Behalf Of Laura Callier Sent: Tuesday, October 28, 2003 10:28 AM To: Endnote-Interest Subject: A configuration problem: no spaces or indents Hi, I have a configuration question. I have been searching the endnote 7 manual and can't find an answer. I am typing a report which will be submitted to a book designer. The designer will design the interior of the book. She needs me to prepare the manuscript, including bibliography and endnotes, with no indentations and only one space between the period and the next sentence. Is it possible for endnote to do this? A second question. I will send the manuscript to her on a disc, and she will reformat it to her book design software. Will the word documents I send be free of the endnote links, or is there a way to delete endnote from it. so that it dose not clash with her software? Thanks, Laura Callier

RE: RE: A configuration problem: no spaces or indents (ENDNOTE BUG)
Author: Wiedemann, Leanne    Posted: Wed, 29 Oct 2003 12:47:40 -0600
I agree with you whole-heartedly - and use the old command myself, Lars, but that button is just so much easier to explain how to use! We should probably report this bug (which I have done previously - but there are advantages to numbers of complaints!). With that thought, I am copying this to suggestions at ISI. -----Original Message----- From: /> Just a note on the "Remove Field Codes" command, mentioned by Anthony and Leanne: I was initially happy to see the introduction of this command (was it in EN5 or 6?), but later disappointed when I discovered the problem that Anthony is mentioning: "...Be warned though, that the new document will not retain the formatting of the original (which I think is a big problem)". It is a problem indeed, at least if you're not that familiar with using templates in Word. I therefore stick to the method of removing field codes we used before the command was introduced. I am using Windows/Word (I think it works from Word 97 and newer). It is a purely "Word procedure" and goes: 1) Make a copy of your document with field codes. This is very important! You will then have an EndNote workable version of your document if you need to go back for some reason. (The new "Remove Field Codes" command in EndNote makes you do this automatically, as Anthony and Leanne mentioned). 2) Rename the copy, open it and work further on this. 3) Ctrl+A (= select all). 4) Ctrl+shift+F9 (= remove field codes). 5) Save (alternatively "Save as....", if you forgot to make a copy first, but note that you are very close to "burn the bridges" to EndNote if you start tampering with the original document. I strongly recommend to make a copy first!). Done! This procedure does nothing to the original document, except changing the field codes to text and consequently, all connections to EndNote are gone. Lars ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

Re: A configuration problem: no spaces or indents
Author: Laura Callier    Posted: Mon, 3 Nov 2003 20:24:07 -0700
Hello, Just wanted to say thanks for the great advise. I'm a new endnote = user, and I'll take your suggestions and try it out on a practice document, = so I can see what to do. =20 Thanks again, Laura Callier ________________________________________________________________________= This email has been scanned for all viruses by the MessageLabs Email Security System.

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