List Archives >  EndNote List Archive >  Archive by date >  This Month By Date >  This Month By Topic

Thomson Reuters:"Re: End note adding duplicate cites one after another after I entered citation" - 1 New Post - Community Subscription

Search email archive for  

Thomson Reuters:"Re: End note adding duplicate cites one after another after I entered citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Sun, 20 May 2012 13:24:27 -0700
Subject: Re: End note adding duplicate cites one after another after I entered citation Author: CrazyGecko (Guru) Date: 05-20-2012 09:24 PM Suggest you start over - hopefully you maintained master copies of your original chapter files. Work systematically by first unformatting the citations for the first two chapters (i.e., chapters 1-2) then merge the two files. Then format the citations to see if any duplicate citations are generated.  If the duplicates appear in either or both chapters it may mean there are corrupted field codes which need to be corrected or possibly a corrupted MS Word file. If no duplicates appear, unformat the citations for both chapters 1-2 and now for chapter 3. Now merge chapter 3 to chapters 1-2; format the citations; check for duplicates; correct field codes if duplicates occur. Continue the process of unformatting, merging, formatting, checking/corrupted field codes until all 5 chapters have been merged and formatted.   An alternative method might be to unformat the citations for all five chapters, merge the files, then format the entire document but it may present some challenges in trying to isolate the problem(s) (e.g., corrupt field codes; corrupt .doc file).   Also note there's an update for EndNote X5 (Windows):  http://www.endnote.com/support/ENX501_WinMac_updater.asp

Thomson Reuters:"Re: End Note randomly inserting incorrect citations in text" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Wed, 30 May 2012 18:11:19 -0700
Subject: Re: End Note randomly inserting incorrect citations in text Author: cobrien (Frequent Contributor) Date: 05-31-2012 02:11 AM Is the author in exactly the same format in all the references? Even an extra space after the initial will cause EndNote to assume they are 2 different authors and therefore (correctly) insert the initials in the citation. Best way to check is to copy and paste the author name into the references so they are exactly the same. The update your document.   Regards, Cathy

Thomson Reuters:"Re: End Note randomly inserting incorrect citations in text" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Wed, 30 May 2012 18:30:57 -0700
Subject: Re: End Note randomly inserting incorrect citations in text Author: jacameron (Visitor) Date: 05-31-2012 02:30 AM Unwanted initials in an author-date style in-text citation are a common occurrence in documents and there might be several things you need to do to fix this. I have developed a lengthy response because simply fixing the author name in the reference doesn't always work. Firstly, EndNote is correctly conforming to the APA 6th manual to use initials in the in-text reference if there is more than one author with the same last name in your document. However, sometimes the initials are there when you do not have different authors with the same last name… so they need to be removed. Unwanted author initials can come from the author’s name being inconsistently entered in different references in your EndNote library, e.g.  MacIntyre, P.          MacIntyre, P. D.          MacIntyre, Peter D.   Different references by the same author with a different form of name will trick EndNote into thinking that they are different authors, so you need to make them all the same using the following steps.   1) Clean up the Authors Term List: - In your EndNote library, go to Tools > Open Term Lists and select Authors Term List - Scroll down to find the author and delete incorrect forms of name – leaving just one entry, usually the fullest form of name (i.e. MacIntyre, Peter D.) - NB Deleting terms in the term list does not change anything in the reference, but this is a useful step in order to make the next step easier as well as having the benefit of removing all traces of the incorrect name.   2) Clean up the author’s name in each reference: - Click on Search tab (bottom of library window) and search where Author – Contains e.g. macintyre. This is important as MacIntyre may be a 2nd or later author on a paper, so if you only scroll down the list of references to identify the author you won’t find all occurrences. - Open each reference (or use Quick Edit tab) and highlight the name you need to change, then start typing in the author’s name again (last name first). If you have cleaned up the term list then it should automatically select the correct form of name. - Close the reference to save it, or click out of the reference if using the Quick Edit tab. Repeat this step for all references that have the incorrect form of name. - Now return to your document and Update Citations and Bibliography. Hopefully you will no longer see those initials (unless of course there are different authors with the same last name)   3) As a last resort you can edit the style to remove the instruction to include initials in the in-text reference... but note that you will be using a non-standard style format, ie not conforming to APA 6th style.  To do this: - Click on Edit > Output Styles > Edit "your style" - On the left, choose Author Name under Citations - Remove the tick in the box next to "Use initials only for primary authors with the same name" - Click on File > Save As ... and save your file with a slightly different name (eg APA 6th NoInitials) Now return to your document and select the new (renamed) Output Style and click on Update Citations and Bibliography.   Regards, Jenny

Previous by date: Thomson Reuters:"End note adding duplicate cites one after another after I entered citation" - 1 New Post - Community Subscription, Community Mailer
Next by date: Thomson Reuters:"Output style for the New Zealand Law Style Guide (NZLSG) 2nd ed." - 1 New Post - Community Subscription, Community Mailer
Previous thread: Thomson Reuters:"I need a style for the following journal = International Review of Hydrobiology" - 1 New Post - Community Subscription, Community Mailer
Next thread: Thomson Reuters:"Output style for the New Zealand Law Style Guide (NZLSG) 2nd ed." - 1 New Post - Community Subscription, Community Mailer