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Re: Indexing?

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Re: Indexing?
Author: Community Mailer    Posted: Mon, 25 May 2009 07:28:31 -0700
Subject: Re: Indexing? Author: Leanne (Guru) Date: 05-25-2009 03:28 PM I don't know of any way to get it to "index".  Sorry.  But other users out there might have some ideas.   As for the resources, if you can get the database to export a file in a standardized way, with the information you want, tagged in a way that uniquely identifies the different fields you wish to keep, then one can create a filter to import it, and you should be able to collect the information you need.  If it has the Z39.50 retrieval proticol, the connect feature can be used.  These may require tweaking by someone in Tech support at Thomas or another user on the forum.    I suspect that given some time, people here or Endnote's Tech support may help you produce both the ref types, the import filters and the output styles you need.    Like I said, indexing is a bit more complicated and I am not sure Endnote is capable of that.

Re: Indexing?
Author: Community Mailer    Posted: Mon, 25 May 2009 07:37:12 -0700
Subject: Re: Indexing? Author: Leanne (Guru) Date: 05-25-2009 03:37 PM Searching for "index" in Endnote's help brought up this, so maybe this can be converted into something you can use?:  Overview of Subject Bibliographies You can create subject bibliographies and subject lists.   <deleted a table that didn't parse>   A general bibliography is a continuous listing of citations in a particular order. A subject bibliography is made up of smaller listings, each appearing under a distinct heading. Despite the name, a subject bibliography (or a subject list) can be based on any EndNote field or combination of fields. Subject bibliographies have diverse uses, including:  generating lists of journal abstracts; current awareness lists; subject indexes; or lists of holdings by category. Typical subject bibliography headings are by Keyword, Author, Journal Title, or Call Number. You can print entire bibliographic citations, information from one or more fields, record IDs, or nothing at all under each heading.

Re: Indexing?
Author: Community Mailer    Posted: Mon, 25 May 2009 10:08:49 -0700
Subject: Re: Indexing? Author: cirerita (New User) Date: 05-25-2009 06:08 PM Thanks again. I'm not sure the subject bibliography would work. It seems that you have to dump all the data and then list/create the subject bibliography. Of course, I'm a newbie and I really have no idea. But perhaps it would be safer to create a customised output style, etc.   Still, it's not clear to me whether I would be able to create several indexes out of the input data. For instance, I would need an Index for uncollected poems. See below:   Sepia 22, September 1983. Colin David Webb, ed. Kawabata Press: Cornwall, UK. [contents] ?eulogy to a hell of a dame?; ?now?; ?Big John of Echo Park and nearby parts??; ?nice try? [uncollected]; ?repeat?; ?the puzzle".   I guess I would need to mark somehow such an item to then be able to list it in the "Uncollected Poems Index". If I'm able to create all the  Indexes I need, then I'm almost sure EndNote is the way to go...

Re: Indexing?
Author: Community Mailer    Posted: Wed, 27 May 2009 06:44:01 -0700
Subject: Re: Indexing? Author: cirerita (New User) Date: 05-27-2009 02:43 PM Just in case my first post was kinda confusing, here's a clearer explanation of what I would need -hopefully! All the 5,000 plus entries are by the same author, so I obviously don't need an "author" field. What I guess I need is a set of styles which allow me to input the data depending on the source. For instance, there might be magazines, broadsides, books, ephemera (postcards, posters, etc). In some cases, some poems were reprinted in different magazines and anthologies. For instance:   [Entry 333 - a magazine]: South and West 22.1, Sept. 1965. Susan Abbott, ed. South and West: Fort Worth, TX. [contents]: "too dark", "no future", "bright sunny day", "sun coming down"   [Entry 444 - a book with dozens of poems] Down by the River. Pink Vulture Press: Chico, CA, 1999. [contents]: "homegrown's good", "ain't fixin' it", "bright sunny day", "digital clock", etc.   [Entry 555 - single poem printed as a broadside] "Bright Sunny Day". Capra Press: San Diego, CA, 2001. [contents]: "Bright Sunny Day".   [Entry 666 - An anthology] Poems for the Future. David Mills, ed. New York, NY, 2004. [contents]: "me against the world", "bright sunny day" and "sun coming down".   Then, in the alphabetical "Index of Poems", I would need this: "Bright Sunny Day": 333, 444, 555, 666 [the numbers refer to the entries in the main body of text] [...] "Sun Coming Down": 333, 666.   Is this feasible in EndNote or RefMan? How do you create such an Index? thanks!

Re: Indexing?
Author: Community Mailer    Posted: Wed, 27 May 2009 12:07:20 -0700
Subject: Re: Indexing? Author: Leanne (Guru) Date: 05-27-2009 08:07 PM Are the entry numbers being generated or are you assigning them?

Re: Indexing?
Author: Community Mailer    Posted: Wed, 27 May 2009 14:22:37 -0700
Subject: Re: Indexing? Author: cirerita (New User) Date: 05-27-2009 10:22 PM I made them up, as well as the poem titles, but that's the kind of indexing I would need. Is it feasible with Endnote or RefMan?

Re: Indexing?
Author: Community Mailer    Posted: Wed, 27 May 2009 20:35:41 -0700
Subject: Re: Indexing? Author: Leanne (Guru) Date: 05-28-2009 04:35 AM I am not sure.... I am thinking.  easy to do part one, but the indexing itself  probably needs a different kind of software...as discussed here? http://www.anindexer.com/about/sw/swindex.html

Re: Indexing?
Author: Community Mailer    Posted: Thu, 28 May 2009 01:30:03 -0700
Subject: Re: Indexing? Author: cirerita (New User) Date: 05-28-2009 09:29 AM So Indexing is not possible with EndNote? That seems weird to me. You'd think there should be a way to input data or create keywords to then display the required Indexes...

Re: Indexing?
Author: Community Mailer    Posted: Thu, 28 May 2009 18:31:01 -0700
Subject: Re: Indexing? Author: johneast (Enthusiast) Date: 05-29-2009 02:30 AM EndNote doesn't do indexing (it wasn't designed for that), but it has an excellent Subject Bibliography function.   The term "Subject" Bibliography is a bit misleading. You can generate a bibliography arranged by any of the fields in your references. It certainly works well for creating a bibliography arranged by the Keywords, but it is also useful for producing lists by Author, Year, or any other criterion.

Re: Indexing?
Author: Community Mailer    Posted: Fri, 29 May 2009 02:54:54 -0700
Subject: Re: Indexing? Author: cirerita (New User) Date: 05-29-2009 10:54 AM Thanks, John. Looks like the "Subject" Bibliography function might be useful after all to create "indexes" of a sort.   Anyway, let's just use two very simple actual cases of what I would need. [1 - entry number] Misnomer [magazine name] 1 [volume/issue], June 1994 [date]. Will Robson, ed. [editor] Tronic Press [press]: La Honda, CA [place] [contents - poems]: no chance - broken toys - bayonets in candlelight [2 - entry number] Living on Luck [book title]. Sudden Death Press [press]: Chicago, IL, [place] 1999 [date]. [contents - poems]:  odd endings - don't come around - no chance [there are more poem titles, but no need to list them all] So I would need these 2 entries displayed thus in a doc, pdf, html, etc, file [the bibliography would be chronologically arranged]: 1. Misnomer 1, June 1994. Will Robson, ed. Tronic Press : La Honda, CA. no chance - broken toys - bayonets in candlelight 2. Living on Luck. Sudden Death Press: Chicago, IL, 1999. odd endings - don't come around - no chance Then, in the alphabetical "index of poems" at the end of the bibliography, I would need this: bayonets in candlelight: 1 broken toys: 1 don't come around: 2 no chance: 1, 2 odd endings: 2 The problem here, if any, is how to tell EndNote to list in the "index of poems" the number entries after each poem title. Of course, if you can think of any other way to tell the reader where to find each poem, I'd love to hear it. I just thought that listing the entry number(s) after each poem in the "index of poems" should be the easiest and shortest way to do  so, but  I've been known to  be wrong many a time! thanks, abel

Re: Indexing?
Author: Community Mailer    Posted: Sun, 31 May 2009 15:28:23 -0700
Subject: Re: Indexing? Author: johneast (Enthusiast) Date: 05-31-2009 11:28 PM It's always risky to use EndNote for things it wasn't designed to do. It can lead to a lot of wasted time and effort.   One possibility that you could experiment with is to put an identifier in a field such as Short Title. This could be a combination of (for example) the year of publication and the magazine title.   When using the Subject Bibliography function to create your index of poem titles (which I suppose you would extract from another field, where each poem title would be entered on a separate line), you could use a simple style which you have created yourself, and which only uses data in the Short Title field. This should produce a listing arranged by poem titles, follwed by the data in the Short Title field of the relevant reference.   You could then use EndNote to generate a "normal" bibliography from your library, using a more standard style, which has been modifed to sort by year of publication.   This gives you two separate bibliographies. Users would have to navigate from the title listing back to the main listing to find the full details of the source.

Re: Indexing?
Author: Community Mailer    Posted: Thu, 11 Jun 2009 12:20:08 -0700
Subject: Re: Indexing? Author: cirerita (New User) Date: 06-11-2009 08:19 PM Thanks, John. That seems a reasonable angle, but I really do not have the skills or knowledge to do such a thing in EndNote. Besides, since EndNote is not really intended for indexing, it would be risky business for sure.

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