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synching endnote files between two computers?
Author: Abe Z    Posted: Mon, 10 May 2004 23:58:44 -0400
Hello endnote-interest groupies, Is there an easy way to keep my main endnote library file synchronized between two computers? I have a file, master.enl, into which I put all my entries. I keep one copy on my computer at work and another on my computer at home, and I frequently add new entries in both places. Short of continually remembering to copy the changed file to the other computer, is there any kind of synchronization mechanism? I do frequently add citations to documents, so I need each library to be identical, including record numbers. -- Best regards, Abraham /> ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

RE: synching endnote files between two computers?
Author: Wiedemann, Leanne    Posted: Tue, 11 May 2004 12:52:41 -0500
There is no easy way to synchronize them, without remember to copy them, or manually moving the new records. Also, since the manuscript keeps the "traveling library" you should end up with a correctly formatted paper, but need to be vigilant about duplicate handling, if you should happen to add the reference to both places and quote both manuscripts. There is an option, in Edit/Preferences/Formatting which is checked by default (merge duplicates). To update the references from two libraries which have each had some new additions to them, I (reverse) sort on the record number in the display (which you need to edit display preferences so you can see) so you can easily see where they diverge and copy the new ones from one into the other. Obviously they have new record numbers, but the traveling library circumvents this problem. Also, if you unformat and reformat, endnote usually identifies the correct reference (if it has been moved to the current library) and all you need to do is double click to insert the corrected version. Another alternative, if you download your references and you either have a consistent way to generate a label field or it downloads a stable accession number, you can choose to have the citation inserted with one of these two fields, rather than the record number (at least in Endnote 6/7). This is set in the preferences (on EACH computer). (This won't work for me, as many of my older references don't have anything in those fields, and I know not how they would be inserted if I chose those options.) This means you are not relying on the record numbers and moving things from one library to another shouldn't be an issue. Leanne -----Original Message----- From: Abe Z. [ Subject: synching endnote files between two computers? Is there an easy way to keep my main endnote library file synchronized between two computers? ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

RE: synching endnote files between two computers?
Author: Christopher King    Posted: Wed, 12 May 2004 18:20:48 +1000
Hi, I have been synchronising EN libraries between multiple computers using software called Second Copy - http://www.centered.com/ Chris -----Original Message----- From: /> Behalf Of Wiedemann, Leanne Sent: Wednesday, 12 May 2004 3:53 AM To: Endnote-Interest Subject: RE: synching endnote files between two computers? b There is no easy way to synchronize them, without remember to copy them, or manually moving the new records. Also, since the manuscript keeps the "traveling library" you should end up with a correctly formatted paper, but need to be vigilant about duplicate handling, if you should happen to add the reference to both places and quote both manuscripts. There is an option, in Edit/Preferences/Formatting which is checked by default (merge duplicates). To update the references from two libraries which have each had some new additions to them, I (reverse) sort on the record number in the display (which you need to edit display preferences so you can see) so you can easily see where they diverge and copy the new ones from one into the other. Obviously they have new record numbers, but the traveling library circumvents this problem. Also, if you unformat and reformat, endnote usually identifies the correct reference (if it has been moved to the current library) and all you need to do is double click to insert the corrected version. Another alternative, if you download your references and you either have a consistent way to generate a label field or it downloads a stable accession number, you can choose to have the citation inserted with one of these two fields, rather than the record number (at least in Endnote 6/7). This is set in the preferences (on EACH computer). (This won't work for me, as many of my older references don't have anything in those fields, and I know not how they would be inserted if I chose those options.) This means you are not relying on the record numbers and moving things from one library to another shouldn't be an issue. Leanne -----Original Message----- From: Abe Z. [ Subject: synching endnote files between two computers? Is there an easy way to keep my main endnote library file synchronized between two computers? ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

RE: synching endnote files between two computers?
Author: Marshall Feldman    Posted: Thu, 13 May 2004 15:49:24 -0400
Christopher King wrote: > Date: Wed, 12 May 2004 18:20:48 +1000 > From: Christopher King /> > Subject: RE: synching endnote files between two computers? > > Hi, > I have been synchronising EN libraries between multiple > computers using software called Second Copy - > http://www.centered.com/ Chris > I don't think this does it. Suppose you have an Endnote library at work and copy it to your home computer. That evening you add 4 new references to the file at home. The next morning, you go into work, and add 10 new references to the file at work. Now the two libraries are no longer identical. What you want is a simple way to combine the two files back into one identical file on each computer. You want to update the library at home to add the 10 new references there, and you want to update the file at work to add the 4 from home. Moreover, you want the two files to have identical record numbers -- any specific reference has the same reference number in both files. Finally, documents using references from either library will be interchangeable. Synchronization software like this usually does nothing more than take the latest version of a file and make sure that all systems have it. In the scenario above, the work library will clobber the home library, and you would lose the four new references. Marsh Feldman ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

RE: synching endnote files between two computers?
Author: Christopher King    Posted: Fri, 14 May 2004 08:51:29 +1000
Hi Marsh, The way it works is that as you say, you have an Endnote library at work and copy it to your home computer. However, the way you do it is to first use the synchronizing software to copy the EN library from your work computer to movable media like a memory stick. Now you have two identical copies. If you change the EN library on either the computer or the media and run the software it will compare the two and replace the oldest with the newest. Importantly, it will also not delete the older library,computer but move it to an archive (you may have up to 25 copies in the archive). Now, you take the latest version of the library home and run the software on your home and it will check what's on the media against what is on the home computer and replace the older with the newer library, and again it will move the older library to the archive on your home computer. The difference between this arrangement and your scenario is that you are moving the EN libraries between the two computers, the older libraries are not being clobbered, and the record numbers remain the same because you are always working with the latest version of the the original library. I've been doing it for years and it works perfectly as long as you maintain the routine of doing the sync before you move to the alternative computer. Chris -----Original Message----- From: /> Behalf Of Marshall Feldman Sent: Friday, 14 May 2004 5:49 AM To: /> Subject: RE: synching endnote files between two computers? Christopher King wrote: > Date: Wed, 12 May 2004 18:20:48 +1000 > From: Christopher King /> > Subject: RE: synching endnote files between two computers? > > Hi, > I have been synchronising EN libraries between multiple > computers using software called Second Copy - > http://www.centered.com/ Chris > I don't think this does it. Suppose you have an Endnote library at work and copy it to your home computer. That evening you add 4 new references to the file at home. The next morning, you go into work, and add 10 new references to the file at work. Now the two libraries are no longer identical. What you want is a simple way to combine the two files back into one identical file on each computer. You want to update the library at home to add the 10 new references there, and you want to update the file at work to add the 4 from home. Moreover, you want the two files to have identical record numbers -- any specific reference has the same reference number in both files. Finally, documents using references from either library will be interchangeable. Synchronization software like this usually does nothing more than take the latest version of a file and make sure that all systems have it. In the scenario above, the work library will clobber the home library, and you would lose the four new references. Marsh Feldman ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

RE: synching endnote files between two computers?
Author: Niall Dew    Posted: Fri, 14 May 2004 04:11:20 -0400
I work at home and work with files and all I do is periodically merge the home and work files via the import function on the file drop down menu (usually at work where endnote is most active - I bring my file from home on a cd-rom); get endnote to find the duplicates (on references drop down menu) and the delete the duplicates - they are highlighted (cant remember at the moment if it offers to delete them or you right click - I think I just click delete on my keyboard ). If you need to you could do this on a daily basis - free and relatively easy?! If you need more help you can e-mail me off list if you want. Niall -----Original Message----- From: Marshall Feldman Sent: Thu 13/05/2004 20:49 To: endnote-interest Cc: Subject: RE: synching endnote files between two computers? Christopher King wrote: > Date: Wed, 12 May 2004 18:20:48 +1000 > From: Christopher King /> > Subject: RE: synching endnote files between two computers? > > Hi, > I have been synchronising EN libraries between multiple > computers using software called Second Copy - > http://www.centered.com/ <http://www.centered.com/> Chris > I don't think this does it. Suppose you have an Endnote library at work and copy it to your home computer. That evening you add 4 new references to the file at home. The next morning, you go into work, and add 10 new references to the file at work. Now the two libraries are no longer identical. What you want is a simple way to combine the two files back into one identical file on each computer. You want to update the library at home to add the 10 new references there, and you want to update the file at work to add the 4 from home. Moreover, you want the two files to have identical record numbers -- any specific reference has the same reference number in both files. Finally, documents using references from either library will be interchangeable. Synchronization software like this usually does nothing more than take the latest version of a file and make sure that all systems have it. In the scenario above, the work library will clobber the home library, and you would lose the four new references. Marsh Feldman ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. --- This transmission is confidential and may be legally privileged. If you receive it in error, please notify us immediately by e-mail and remove it from your system. If the content of this e-mail does not relate to the business of the University of Huddersfield, then we do not endorse it and will accept no liability. ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

RE: synching endnote files between two computers?
Author: Michael E Smith    Posted: Fri, 14 May 2004 08:16:47 -0400
I do this the old-fashioned way, and its works fine. My main Endnote file is at home. I keep a copy at work, along with a "NewReferences" file. At home I add to the main file; at work I add to the "New" file. Periodially I carry the new file home, merge them, and bring the updated main file to work. I do most formatting at home, which avoids the 2 drawbacks of this method: (1) When I format at work with references in the "new" file, later formats will turn up incorrect record numbers that have to be edited by hand; (2) Formatting at work with an old main file may miss some recent references. But nothing is lost, and when I am actively working on something using new references, I update more often. Mike -- Dr. Michael E. Smith Professor, Department of Anthropology University at Albany, SUNY Albany, NY 12222 www.albany.edu/~mesmith ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

RE: synching endnote files between two computers
Author: Graham Shipley    Posted: Sun, 16 May 2004 06:42:03 +0100
I mostly do my research at home and then do teaching and admin in the office. I copy the EN file onto a zip disk at the end of every day (other media would do!) and take it to work, replacing the copy on my hard drive there; if I add references while in the office I reverse the process when I go home. This has the security advantage of giving two up-to-date copies in different places. I mostly try not to add new references while at the office, but e-mail them to my home address to enter later. But I have EN 5.0 at home and my university is about to upgrade to 7.0. Will I then be able to proceed in the same way? Graham Shipley ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

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