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Re: how insert multiple refs into one bracket?

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Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Thu, 19 Mar 2009 05:59:06 -0700
Subject: Re: how insert multiple refs into one bracket? Author: Leanne (Guru) Date: 03-19-2009 12:58 PM Make sure you don't have the previous reference selected when you insert a new reference and that your cursor is outside the previously formated refererence.  (which might explain the replacements).  For subsequet inserted references, if there is no space between the brackets, it shouldn't be happening, but it also sounds like you might have inadvertantly turned CWYW off, if it is not automatically formating.  You can turn it back on (and hopefully this will also combine the references) by selecteing the format bibliography tool, and going to the third tab of the dialog and turning CWYW back on.  You should only have to do this once.  (unless you routinely unformat your references, which turns it off again).   (P.S. The invalid html msg often happens here, if you have copied and pasted items from word, expecially endnote formated text)

Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Thu, 19 Mar 2009 06:24:59 -0700
Subject: Re: how insert multiple refs into one bracket? Author: schmunzelm (Visitor) Date: 03-19-2009 01:24 PM Hi Leanne,  I turned CWYW (instant formatting) back on as you said (I had it turned off upon advice from here because CPU goes crazy) and endnote did the same thing, fuse the first two refs and ignore the rest.     so something like [ref1][ref2][ref3; ref4] should be recognised as belonging together, you say. With my setup they seem not to.    If I take care to insert with the cursor just before the ] bracket, ref5 is integrated nicely [ref3;ref4; ref5], but trying to insert ref6 exactly the same way will replace the whole thing [ref6]. I had not selected the whole set of references, they turn dark grey when I select them and they were still light grey.    Gudrun

Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Thu, 19 Mar 2009 06:34:45 -0700
Subject: Re: how insert multiple refs into one bracket? Author: schmunzelm (Visitor) Date: 03-19-2009 01:34 PM ps sometimes it works to delete the middle brackets and put a ; in between:    [ref7][ref8] > [ref7; ref8]    but somehow it won't let me do that here. If I try to delete the middle ] bracket, it will delete the whole ref7. Maybe there is some formatting I don't know of.

Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Thu, 19 Mar 2009 06:40:31 -0700
Subject: Re: how insert multiple refs into one bracket? Author: Leanne (Guru) Date: 03-19-2009 01:40 PM Very strange.  I see where the advice to turn it off was given elsewhere in the forum with your Word version. I don't have any experience with Mac versions, however.    Are you saying that with CWYW on, you have square brackets with both your unformated and formated references and that they are grey? or with CWYW off, they are light grey?  Having the same choice, might confuse endnote into trying to reformat a formated reference (which also might account for some CPU problems!).   And you don't have tracked changes on, do you?

Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Thu, 19 Mar 2009 07:00:52 -0700
Subject: Re: how insert multiple refs into one bracket? Author: schmunzelm (Visitor) Date: 03-19-2009 02:00 PM Hi Leanne, I noticed that the two refs I tried to join were still sort of formatted - even though they were in [] brackets and appeared unformatted, everything turned light grey when clicking somewhere between the brackets. This should not happen, they should appear as plain text when unformatted.    So, I ran unformat citations again, a few times. This completely unformatted one reference (no grey any more) but not the other. I might have a corrupt reference or so?   I did have track changes on when inserting a reference, to make that visible to my coauthors. I turn tracking off before formatting, otherwise the document gets blasted with changes. (a note on the side - It would be great if those changes were not anonymous, so that if I forget, I can still click "accept all changes from this reviewer")   corrupt reference, does that exist? won't format, won't unformat.

Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Thu, 19 Mar 2009 17:36:20 -0700
Subject: Re: how insert multiple refs into one bracket? Author: Leanne (Guru) Date: 03-20-2009 12:36 AM I would delete the suspect references and reinsert them.    If anonymous, are you able to hide all the "reviewers" and see the "anonymous"?    I would avoid using [] and switch ot {}.    Is you show changes, are you sure there isn't a tracked change, even a space between references.

Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Fri, 20 Mar 2009 01:20:52 -0700
Subject: Re: how insert multiple refs into one bracket? Author: schmunzelm (Visitor) Date: 03-20-2009 08:20 AM 1. ok, I'll reinsert them and hope that this happens not too often. I'd like to just know whether there is a way to avoid this, something I didnt know and how I might have confused the program? probably "track changes while inserting refs". If I know that I can't do that, that's fine with me.    2. oh well, it behaves differently now: I tried formatting while track changes was on. This time, the changes were assigned to me, not to anonymous. I don't understand, nothing has changed since I last used these documents and programs. well, so there is no way and the document is lost when I click on format bibliography while tracking changes. (is there an undo for formatting?)   3. How do I switch to {}?  What I tried and did not work: a. assign {} in endnote prefs  b. format bibliography c. unformat bibliography d. I'd expect to have all {} but I still have all [].  e. mix of [] and {} seem to my common sense like one of the things to absolutely avoid (much less has caused confusion in the past), so I think I stay with [] for this paper why would I want {}?      4. I wanted to track changes. You're saying I cannot track changed citations. that's fine too if I know it.    thanks

Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Sat, 21 Mar 2009 06:58:16 -0700
Subject: Re: how insert multiple refs into one bracket? Author: Leanne (Guru) Date: 03-21-2009 01:58 PM I also sent you a private message.  see that.    schmunzelm wrote: 1. ok, I'll reinsert them and hope that this happens not too often. I'd like to just know whether there is a way to avoid this, something I didnt know and how I might have confused the program? probably "track changes while inserting refs". If I know that I can't do that, that's fine with me.   [LMW]If CWYW is off, tracked changes should be fine.You can always seach for your brackets with tracked changes showing and accept those that affect references.  2. oh well, it behaves differently now: I tried formatting while track changes was on. This time, the changes were assigned to me, not to anonymous. I don't understand, nothing has changed since I last used these documents and programs. well, so there is no way and the document is lost when I click on format bibliography while tracking changes. (is there an undo for formatting?)  [LMW] you can undo formatting, but you need to click on the drop down arrow of the undo button scroll down and undo a huge number of steps.    3. How do I switch to {}?  What I tried and did not work: a. assign {} in endnote prefs  b. format bibliography c. unformat bibliography d. I'd expect to have all {} but I still have all [].  e. mix of [] and {} seem to my common sense like one of the things to absolutely avoid (much less has caused confusion in the past), so I think I stay with [] for this paper why would I want {}?   [LMW] You would have to search and replace the [] with the {} in the UNFORMATED references.  if you switch preferences then endnote won't format the [] references any longer.  {} are less commonly used than [] so it is more likely to be unique.  If you change the preferences while the references are formatted, it will switch them for the formatted references though.  You definately want them all the same...   4. I wanted to track changes. You're saying I cannot track changed citations. that's fine too if I know it.    thanks      By the way, the other way to fix this problem would be to unformat everything and edit the ][ or ]<space[ with ;<space> and then format.  (making sure there aren't any separated references left).

Re: how insert multiple refs into one bracket?
Author: Community Mailer    Posted: Mon, 23 Mar 2009 03:08:04 -0700
Subject: Re: how insert multiple refs into one bracket? Author: schmunzelm (Visitor) Date: 03-23-2009 10:07 AM [LMW]If CWYW is off, tracked changes should be fine. yes, I made a test document and inserted random refs before and after formatting. works an infinite number of times with tracked changes turned on and off. So what I tried should work nicely, and my guess is that there is something wrong with the one string of references.    [LMW] you can undo formatting, but you need to click on the drop down arrow of the undo button scroll down and undo a huge number of steps.    ok    By the way, the other way to fix this problem would be to unformat everything and edit the ][ or ]<space[ with ;<space> and then format.  (making sure there aren't any separated references left).    I tried that, it won't find any ][ even though ][ is right there

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