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Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Wed, 19 Jan 2005 14:07:42 -0500
I would very much appreciate hearing from those who have devised an efficient way to catalogue your accumulated journal articles. I would like to devise a simple numbering/lettering system which will enable me to label and organize my articles (of which I have hundreds), and to then be able to use Endnote as an index to help me to quickly locate articles in my files when I need to refer to them. I thank you in advance for your trouble and look forward to your clever suggestions. Regards, Rory Rosszell Rory Rosszell Sophia University Department of English Language and Studies 7-1 Kioi-cho, Chiyoda-ku Tokyo 102-8554 Japan E-mail: "h-rossze" Phone: 81-3-3238-3766 ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Wed, 19 Jan 2005 16:21:05 -0500
Here is what I do, assuming you mean "catalogue electronic copies of journal articles" instead of "paper copies": -always save a pdf file as the author's last name followed by year, such as "smith04.pdf." Multiple papers by the same author name for a given year? Append a, b, c, etc. to the filename. Put all these files in a single folder (or group of subfolders). -I actually use jabref (jabref.sourceforge.net) instead of Endnote to be able to quickly retrive a particular article. It's a freely available java application that imports bibliographic information from a variety of types (including refer/endnote), and has a nice icon displayed if you have the pdf file locally. A single click from the main window opens the file in Acrobat. By appropriately setting up, the links to pdf files can be generated automatically. I must confess I am a former LaTeX/BibTeX user who has migrated to Endnote in order to be compatible with current collegues, so my usage of Endnote is a bit unconventional. I use jabref (which is really a BibTeX viewer) as my master repository of bibliographic information, notes, links to pdf files, urls, etc. And I continue to use it primarily because of the easy retrival of pdf files. Then I regularly export the information (or subsets of it) to Endnote to use citations in MS Word. Chris Morris University of Washington Seattle, WA USA On Wed, 19 Jan 2005 "h-rossze" wrote: > I would very much appreciate hearing from those who have devised an > efficient way to catalogue your accumulated journal articles. > > I would like to devise a simple numbering/lettering system which will > enable me to label and organize my articles (of which I have hundreds), > and to then be able to use Endnote as an index to help me to quickly > locate articles in my files when I need to refer to them. > > I thank you in advance for your trouble and look forward to your clever > suggestions. > > Regards, > > Rory Rosszell > ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Wed, 19 Jan 2005 16:39:23 -0500
I use an extremely simple system but it works well for me: I just file my articles by author. I write the author's name on the label of a manilla folder. More often than not, I keep all articles by a particular author in the same folder. I have occasionally created two or three folders for an author for whom I have a large number of articles (more than five or six). In endnote, I use put "copy on file" in the notes field. (In the same way, i use the notes field to mention if I have ms notes on file but no photocopy, or if it's available online etc.) And of course, I use keywords to enhance chances of finding references in a search-- including some personalised ones, beyond those that download from databases. I believe some researchers file their articles by a sort of accession number. The advantage is that you don't have to move them when your collection expands to need a new drawer. Mine still squeezes into two filing cabinet drawers. Soon, I'll have to re-divide the alphabet and shuffle armfuls to a third drawer, but I don't think this is too onerous, comared with the advantages of my "intuitive" alphabetical files. If I know, or think, I have something, I go straight to the drawer without having to check in endnote. I'll be interested to hear about other solutions. Julie Solomon Romance Languages Tufts University Medford MA 02155 USA On Jan 19, 2005, at 2:07 PM, Rory.Rosszell "mailto:h-rossze" wrote: > I would very much appreciate hearing from those who have devised an > efficient way to catalogue your accumulated journal articles. > > I would like to devise a simple numbering/lettering system which will > enable me to label and organize my articles (of which I have > hundreds), and to then be able to use Endnote as an index to help me > to quickly locate articles in my files when I need to refer to them. > > I thank you in advance for your trouble and look forward to your > clever suggestions. > > Regards, > > Rory Rosszell > > > Rory Rosszell > Sophia University > Department of English Language and Studies > 7-1 Kioi-cho, Chiyoda-ku > Tokyo 102-8554 > Japan > E-mail: "h-rossze" > Phone: 81-3-3238-3766 > > _______________________________________________________________________ > _ > This email has been scanned for all viruses by the MessageLabs Email > Security System. > > ______________________________________________________________________ > This email has been scanned by the MessageLabs Email Security System. > For more information please visit http://www.messagelabs.com/email > ______________________________________________________________________ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Wed, 19 Jan 2005 16:40:20 -0500
I (foolishly some say) just use the endnote generated record number and sort my papers by number (backward) into my files. Someday, I may regret it, but since 1991 or thereabouts, when I started using endnote, it has worked for me. I used to separate them as well into two major topics (figuring I was smart enough to figure out in which topic, the one I was looking for would be likely to be in), but gave that up and have now combined them. I rarely keep paper copies anymore, unless I have added notes and such to the hard copy. Even papers I haven't been able to get an electronic source for, I now scan to pdf and keep in my electronically linked pdf .data library file. I keep the old files though. Can't be bothered to scan them all! Finally, there has been extensive discussion of this - in the archives. If these links don't work, try searching "filing" in the endnote archive. http://lists.adeptscience.co.uk/endnote/endnote_Feb_2003/shid_cb9543bb36 b4d17386192c6e5da8da0b.html (similar to above) And some from the people who think I am foolish. http://lists.adeptscience.co.uk/endnote/Mar_2002/shid_87337c1f7419285bea 6f1ae114c5fca6.html http://lists.adeptscience.co.uk/endnote/endnote_Feb_2002/thid_5f43835c94 98c0022151adc4bf5a905c.html Leanne -----Original Message----- From: "listmaster" Using Endnote to catalogue paper copies of journal articles I would very much appreciate hearing from those who have devised an efficient way to catalogue your accumulated journal articles. I would like to devise a simple numbering/lettering system which will enable me to label and organize my articles (of which I have hundreds), and to then be able to use Endnote as an index to help me to quickly locate articles in my files when I need to refer to them. I thank you in advance for your trouble and look forward to your clever suggestions. Regards, Rory Rosszell ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Thu, 20 Jan 2005 14:26:14 -0500
I started 15 years ago to number my (paper) copies with number 0001. Now I am almost at 6000. This number is stored in the label field. I add "pdf" behind the label if I have a pdf. Since I display the label field always, I can see immediately if I have a pdf available or have to go to my filing cabinet. I store my paper copies sorted just by number, and if I have a pdf file the file name is simply my initials followed by the number e.g. PS_0001.pdf, stored in a folder with my name. Now I mostly have no paper copy anymore but I continue with the numbering system My students use the same system and store their pdf files in a folder with their name. All folders (and copies of our endnote files) are on the server. So if we copy a reference from each other we do not have to copy the pdf since the URL still points to the same file on the server. Piet ---------------------------------------------------------- >From August 2004 till August 2005 on Sabbatical at Cornell Piet Spaak E-Mail: "spaak" Department of Ecology & Evolutionary Biology Corson Hall Cornell University Phone: +1 607 254 4237 Ithaca, NY 14853 USA Fax: +1 607 255 8088 EAWAG Dept. Limnology Phone: +41-1-823-5617 Ueberlandstrasse 133 Fax: +41-1-823-5315 Postfach 611 http://www.internal.eawag.ch/~spaak/ 8600 Duebendorf Switzerland -----Original Message----- From: "listmaster" "mailto:listmaster" On Behalf Of "h-rossze" Sent: Mittwoch, 19. Januar 2005 14:08 To: "Endnote-Interest" Subject: Using Endnote to catalogue paper copies of journal articles I would very much appreciate hearing from those who have devised an efficient way to catalogue your accumulated journal articles. I would like to devise a simple numbering/lettering system which will enable me to label and organize my articles (of which I have hundreds), and to then be able to use Endnote as an index to help me to quickly locate articles in my files when I need to refer to them. I thank you in advance for your trouble and look forward to your clever suggestions. Regards, Rory Rosszell Rory Rosszell Sophia University Department of English Language and Studies 7-1 Kioi-cho, Chiyoda-ku Tokyo 102-8554 Japan E-mail: "h-rossze" Phone: 81-3-3238-3766 ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Thu, 20 Jan 2005 14:27:58 -0500
I haven't tried it yet, but I think the paper tiger software is going to work well for me in terms of cataloguing journal articles. My only problem would be cross functionality with endnote, but I think I will probably just put a note in a field saying I have the article, then go search the paper tiger DB for the article. Of course, I haven't gotten that set up yet, and the bear is going to be getting the fields into the paper tiger software.... Either an RA job, or some sort of batch import/export. The paper tiger software works really well for me in terms of my other filing. I think the possibilities for journal articles are very good. -----Original Message----- From: "listmaster" "mailto:listmaster" On Behalf Of "h-rossze" Sent: Wednesday, 19 January, 2005 2:08 pm To: "Endnote-Interest" Subject: Using Endnote to catalogue paper copies of journal articles I would very much appreciate hearing from those who have devised an efficient way to catalogue your accumulated journal articles. I would like to devise a simple numbering/lettering system which will enable me to label and organize my articles (of which I have hundreds), and to then be able to use Endnote as an index to help me to quickly locate articles in my files when I need to refer to them. I thank you in advance for your trouble and look forward to your clever suggestions. Regards, Rory Rosszell Rory Rosszell Sophia University Department of English Language and Studies 7-1 Kioi-cho, Chiyoda-ku Tokyo 102-8554 Japan E-mail: "h-rossze" Phone: 81-3-3238-3766 ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Thu, 20 Jan 2005 14:30:49 -0500
I keep my articles in file cabinets alphabetized by (first) author's last name. This has been, by far, the most common way that I search for them. I'll be reading notes, for example, or pulling articles used in a previous paper, and I can easily pull (or, in rare fine moments have a student pull) the articles. My endnotes file, naturally, has that author information easily accessible as well, so when I do a key word search or whatever, and have a list of articles to pull, that list is also in alphabetical order. The alphabet is an easy, robust, and easily learned system. I've never understood why people want to use another labeling or sorting system. That would seem to imply that an article could be categorized in some sort of "idea outline" and as some of us have recently noted, the outlines themselves are not an easy thing to create or maintain in any kind of sensible way. At least my articles don't get lost, even when the ideas sometimes do! dale Rory.Rosszell "mailto:h-rossze" wrote: > I would very much appreciate hearing from those who have devised an efficient way to catalogue your accumulated journal articles. > > I would like to devise a simple numbering/lettering system which will enable me to label and organize my articles (of which I have hundreds), and to then be able to use Endnote as an index to help me to quickly locate articles in my files when I need to refer to them. > > I thank you in advance for your trouble and look forward to your clever suggestions. > > Regards, > > Rory Rosszell > > > Rory Rosszell > Sophia University > Department of English Language and Studies > 7-1 Kioi-cho, Chiyoda-ku > Tokyo 102-8554 > Japan > E-mail: "h-rossze" > Phone: 81-3-3238-3766 > > ________________________________________________________________________ > This email has been scanned for all viruses by the MessageLabs Email > Security System. > > ______________________________________________________________________ > This email has been scanned by the MessageLabs Email Security System. > For more information please visit http://www.messagelabs.com/email > ______________________________________________________________________ > > ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Thu, 20 Jan 2005 14:31:21 -0500
Julie reminds me; there is an important part of my alphabetical system, which she also seems to use: I also use the label field to show WHERE the article is located. Thus I know when I pull up the file whether the article is in my own paper (or .pdf) files, on my shelves in a journal, in my own or another library, available on-line, etc. Otherwise I'd be looking in that file drawer for something not even there! dale Julie.Solomon "mailto:julie.solomon" wrote: > I use an extremely simple system but it works well for me: I just file > my articles by author. I write the author's name on the label of a > manilla folder. More often than not, I keep all articles by a > particular author in the same folder. I have occasionally created two > or three folders for an author for whom I have a large number of > articles (more than five or six). > > In endnote, I use put "copy on file" in the notes field. (In the same > way, i use the notes field to mention if I have ms notes on file but > no photocopy, or if it's available online etc.) And of course, I use > keywords to enhance chances of finding references in a search-- > including some personalised ones, beyond those that download from > databases. > > I believe some researchers file their articles by a sort of accession > number. The advantage is that you don't have to move them when your > collection expands to need a new drawer. Mine still squeezes into two > filing cabinet drawers. Soon, I'll have to re-divide the alphabet and > shuffle armfuls to a third drawer, but I don't think this is too > onerous, comared with the advantages of my "intuitive" alphabetical > files. If I know, or think, I have something, I go straight to the > drawer without having to check in endnote. > > I'll be interested to hear about other solutions. > > Julie Solomon > Romance Languages > Tufts University > Medford MA 02155 > USA > > > On Jan 19, 2005, at 2:07 PM, > Rory.Rosszell "mailto:h-rossze" wrote: > > >>I would very much appreciate hearing from those who have devised an >>efficient way to catalogue your accumulated journal articles. >> >>I would like to devise a simple numbering/lettering system which will >>enable me to label and organize my articles (of which I have >>hundreds), and to then be able to use Endnote as an index to help me >>to quickly locate articles in my files when I need to refer to them. >> >>I thank you in advance for your trouble and look forward to your >>clever suggestions. >> >>Regards, >> >>Rory Rosszell >> >> >>Rory Rosszell >>Sophia University >>Department of English Language and Studies >>7-1 Kioi-cho, Chiyoda-ku >>Tokyo 102-8554 >>Japan >>E-mail: "h-rossze" >>Phone: 81-3-3238-3766 >> >>_______________________________________________________________________ >>_ >>This email has been scanned for all viruses by the MessageLabs Email >>Security System. >> >>______________________________________________________________________ >>This email has been scanned by the MessageLabs Email Security System. >>For more information please visit http://www.messagelabs.com/email >>______________________________________________________________________ > > > > ________________________________________________________________________ > This email has been scanned for all viruses by the MessageLabs Email > Security System. > > ______________________________________________________________________ > This email has been scanned by the MessageLabs Email Security System. > For more information please visit http://www.messagelabs.com/email > ______________________________________________________________________ > > ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Thu, 20 Jan 2005 14:28:57 -0500
I file my paper copies in a filing cabinet in alphabetical order of author and date of publication. Someone once prepared a sample system for keeping a catalogue of articles manually and suggested that this should be the way to maintain the file of articles. They then maintained indexes (keywords in EndNote) to track articles against areas of interest. Yes, occasionally there is a need to move files to a new cabinet draw or cabinet. My papers now take over four filing cabinet draws but I still find the alphabetical system of filing the easy to maintain. ----------------------------------------------------------------- Errol Thompson Lecturer Information Systems Massey University Private Box 756 Wellington. Phone +64 4 8012794 x6531 E-Mail: "E.L.Thompson" ----------------------------------------------------------------- > -----Original Message----- > From: "listmaster" > "mailto:listmaster" On Behalf Of > "Rory.Rosszell" > Sent: Thursday, 20 January 2005 8:08 a.m. > To: "Endnote-Interest" > Subject: Using Endnote to catalogue paper copies of journal articles > > > I would very much appreciate hearing from those who have > devised an efficient way to catalogue your accumulated > journal articles. > > I would like to devise a simple numbering/lettering system > which will enable me to label and organize my articles (of > which I have hundreds), and to then be able to use Endnote as > an index to help me to quickly locate articles in my files > when I need to refer to them. > > I thank you in advance for your trouble and look forward to > your clever suggestions. > > Regards, > > Rory Rosszell > > > Rory Rosszell > Sophia University > Department of English Language and Studies > 7-1 Kioi-cho, Chiyoda-ku > Tokyo 102-8554 > Japan > E-mail: "h-rossze" > Phone: 81-3-3238-3766 > > ______________________________________________________________ > __________ > This email has been scanned for all viruses by the > MessageLabs Email Security System. > > ______________________________________________________________________ > This email has been scanned by the MessageLabs Email Security > System. For more information please visit > http://www.messagelabs.com/email > > ______________________________________________________________________ > ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Thu, 20 Jan 2005 14:25:46 -0500
I am fairly casual about the physical order of my articles -- sometimes it's convenient to group in folders by subject and sometimes by author. Regardless, I number the file folder and keep them in numeric order. And I write that number in pencil on the article(s) in that folder. In the EndNote record(s) I enter that file folder number in the Label field. I'm don't use that field in any other formal way. Then I add "files" to the keywords for that record. It's easy for me to search on keyword "files" AND an author name or subject and pull up a list of all the related articles I have on file. Of course, I do rely on EndNote regularly to locate material. Warm regards, Shelley Hughes Fielding Graduate University At 01:39 PM 1/19/2005, you wrote: I use an extremely simple system but it works well for me: I just file my articles by author. I write the author's name on the label of a manilla folder. More often than not, I keep all articles by a particular author in the same folder. I have occasionally created two or three folders for an author for whom I have a large number of articles (more than five or six). In endnote, I use put "copy on file" in the notes field. (In the same way, i use the notes field to mention if I have ms notes on file but no photocopy, or if it's available online etc.) And of course, I use keywords to enhance chances of finding references in a search-- including some personalised ones, beyond those that download from databases. I believe some researchers file their articles by a sort of accession number. The advantage is that you don't have to move them when your collection expands to need a new drawer. Mine still squeezes into two filing cabinet drawers. Soon, I'll have to re-divide the alphabet and shuffle armfuls to a third drawer, but I don't think this is too onerous, comared with the advantages of my "intuitive" alphabetical files. If I know, or think, I have something, I go straight to the drawer without having to check in endnote. I'll be interested to hear about other solutions. Julie Solomon Romance Languages Tufts University Medford MA 02155 USA On Jan 19, 2005, at 2:07 PM, Rory.Rosszell "mailto:h-rossze" wrote: > I would very much appreciate hearing from those who have devised an > efficient way to catalogue your accumulated journal articles. > > I would like to devise a simple numbering/lettering system which will > enable me to label and organize my articles (of which I have > hundreds), and to then be able to use Endnote as an index to help me > to quickly locate articles in my files when I need to refer to them. > > I thank you in advance for your trouble and look forward to your > clever suggestions. > > Regards, > > Rory Rosszell > > > Rory Rosszell > Sophia University > Department of English Language and Studies > 7-1 Kioi-cho, Chiyoda-ku > Tokyo 102-8554 > Japan > E-mail: "h-rossze" > Phone: 81-3-3238-3766 > > _______________________________________________________________________ > _ > This email has been scanned for all viruses by the MessageLabs Email > Security System. > > ______________________________________________________________________ > This email has been scanned by the MessageLabs Email Security System. > For more information please visit http://www.messagelabs.com/email > ______________________________________________________________________ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Thu, 20 Jan 2005 14:28:32 -0500
My system is mostly paperless. I save the files as .pdf, and start the file name with Article and finish it with the article title or author name, or both. I use Copernic desktop to index all my files, emails . . . everything. When I want an author's articles, I use Endnote to search my references. Once I have the article names, I can find them with Copernic if I had to use that route. Most of my articles are filed in article folders. In fact, I can use Copernic to find the articles by author name. Copernic desktop is a free software download for the basic program. It takes hours to index your files the first time. Once done, you can find files that contain a word by searching on that word. This software is incredibly fast with its searches. This doesn't mean I do not have paper copies of the articles. My library is jammed with them. But finding the article by going through that system is not as efficient as the electronic method. Regards, Gail Devoid Ph.D Candidate Capella University >I use an extremely simple system but it works well for me: I just file my articles by author. I write the author's name on the label of a manilla folder. More often than not, I keep all articles by a particular author in the same folder. I have occasionally created two or three folders for an author for whom I have a large number of articles (more than five or six).< ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Thu, 20 Jan 2005 19:02:05 -0500
This is the method that I use for using EndNote to organize all document types, paper and electronic. 1. In EndNote I used one of the custom fields to create a field that I call "Status." In this field I record entries such as "copied paper," "copied pdf," "get," "owned," "ILL," "read," etc. to indicate that I have a copy of the document in paper or pdf form, I want to get a copy, I own the book, I have requested the document from the interlibrary loan service, or I have read the document, respectively. I sometimes use two entries together, such as "copied paper read" to indicate that I have a paper copy of the document which I have read. (Yes, it is true, I haven't read them all... yet.) 2. I label each item that I possess with a document identifier composed of the last name and first initial of the first author, the year of publication, and a letter to differentiate multiple documents that the author published in that year. For example, if the article was written by Sarah Smith and John Doe in 2001 and it is the only document that I have with a first author named S. Smith from the year 2001, I would label the document as: smith-s-2001-a. If this had been the third document from an S. Smith in 2001, I would label it smith-s-2001-c. The idea, of course is to create a unique identifier. Since the document identifier begins with an author's last name, it can be used to file physical copies of documents alphabetically. I also use the document identifier as the filename for pdf documents. Since the filename begins with the author's last name, and assuming that all of your pdf files are stored in one directory, the computer will present a listing of the pdf files in an easy to scan alphabetical order. 3. In addition to writing the document identifier on the document itself or, in the case of pdf files, using the document identifier as the filename, I enter the document identifier in the EndNote Label field. This allows me to search for documents by document identifier in EndNote. 4. I have made a version of the APA 5th output style, which is the output style that I most often use, that includes an additional line containing the Call Number and contents of both my custom Label field and the Status field. You can see an example of the output for one entry in the bottom part of the screen capture image below. 5. I have also added the Status field as a displayed column in my EndNote library listing. These modifications are useful when I browse through my EndNote library because I can quickly see which documents I own, in what format I have them, and, as long as the preview window is open at the bottom of the screen, the full citation including my document identifier for any highlighted document. Here is a screen shot of my main EndNote library page showing this arrangement. The right-most column is the Status column that I added. The portion below the divider is the preview window showing the full APA 5th citation with the added Call Number, Label and Status fields. Here's a screen capture image showing the library screen as I have modified it and the citation, in my modified APA format, of the article selected in the library listing portion of the screen: I hope this helps. This system has worked fine for me for several years now. Arnie Leonard Doctoral Candidate The College of William and Mary Williamsburg, Virginia, USA ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Fri, 21 Jan 2005 17:47:28 -0500
Any suggestions for a senior scholar who can't even imagine the task numbering my eight filecabinets of articles to coordinate with Endnote? I do have an Endnote field that indicates if I have a paper copy (or a pdf). My papers are organized by topic in a hierarchical system. Its great if I want to browse through a bunch of papers on, say, Toltec pottery, since they are in a folder together. But I can waste time searching for an individual paper: is it with trade (under economics), or with Bronze Age Mediterranean (under regions), or with palaces (under political organization)? -- Dr. Michael E. Smith Professor, Department of Anthropology University at Albany, SUNY Albany, NY 12222 www.albany.edu/~mesmith ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Fri, 21 Jan 2005 18:58:58 -0500
I have a great way that I have been using for years- it works great! 1. Go to the office supply store and purchase a set of Avery 5267 labels. They come with 80 labels per sheet 2. Open MS Word and create a new document. Go to Tools->Labels (in the Mac version of Word- it may be different with the Windows version) and create a new page of blank Avery 5267 labels. 3. Put a serialized number in each label (I actually have a Filemaker database that does this for me, and I would be happy to send anyone a copy of the blank database if you have Filemaker 6.0 or better) 4. Print out the labels 5. Affix a label to each paper article and enter the same number into a custom field for that article in your EndNote library. I put the labels along the left hand side of the article, running vertically, so that I can easily see them when the articles are stored on their sides in a file cabinet. 6. Store these numbered articles in _numeric_ order. 7. You can have several versions of this- for example you could create the serial number "FileCabinet A #123" to refer to article 123 in File Cabinet A. 8. Now, when you find the citation in EndNote, you simply follow the number to the article. You can strew the articles all around your desk, etc., and then when you are finished with them, just file them numerically once again. No more lost articles!! By the way, I got this idea from a program I used to own called "InfoLog"- I think Casady and Greene marketed it for the Mac way back in System 6.0 days. It did all the work of creating the labels and storing the data. It went out of business some time ago, but I note that when I googled the name just now there is a company that has software with that name, but it is not the same thing. Good luck, and let me know if this works for you! >Any suggestions for a senior scholar who can't even imagine the task >numbering my eight filecabinets of articles to coordinate with Endnote? >I do have an Endnote field that indicates if I have a paper copy (or a >pdf). My papers are organized by topic in a hierarchical system. Its >great if I want to browse through a bunch of papers on, say, Toltec >pottery, since they are in a folder together. But I can waste time >searching for an individual paper: is it with trade (under economics), >or with Bronze Age Mediterranean (under regions), or with palaces (under >political organization)? > >-- -- ============================================================ Dan Simonson CRNA e-mail: "dsimonson" Nurse Anesthetist Phone: (509) 456-8150 Fax: (707) 897-1486 Cell: (509) 981-6274 The Spokane Eye Surgery Center, W. 208 Fifth, Spokane, WA 99204 ============================================================ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Mon, 24 Jan 2005 12:20:21 -0500
Is the numbers vs alphabet choice linked to humanities vs hard sciences?! I suspect that in my field (literarature) older studies are not so likely to be made irrelevant by progress in the field. It therefore makes less sense to me to have the most recently published/read things on top of the pile, as it were. My suggestion to Professor Smith can be done as either a major project (perhaps with an RA or two) or little by little. The process would I imagine take about the same amount of time as adding sequential numbers to endnote refs and to papers in your files and drawers. Why not just reflect your existing organization in endnote? While consulting articles in one of your files, go to endnote and complete the indication that you own the copy with the name of the file (Toltec pottery etc.). . You can use the "change and move fields" command if you can accurately select all the references stored in the same file. It sounds like you know which subject files are stored in which filing cabinet drawers. It might nonetheless be a good idea to include that information too: "cab3 dr2 Toltec pottery" or something more intuitive since the cabinets are apparentle also organized by larger subject areas. Now, you can search under the file name, to get a list of articles in the file, or under an author or title etc. to look up where an item is stored. (I have very few "subject files", precisely because in the old days of paper, you couldn't alias them easily if they belonged in more than one file. In these exceptional cases, instead of "copy on file" I put "filed with autobiography" or 'filed under 'other author'".) Good luck! Julie Solomon Romance Languages Tufts University On Jan 21, 2005, at 5:47 PM, Michael.E.Smith "mailto:mesmith" wrote: > Any suggestions for a senior scholar who can't even imagine the task > numbering my eight filecabinets of articles to coordinate with Endnote? > I do have an Endnote field that indicates if I have a paper copy (or a > pdf). My papers are organized by topic in a hierarchical system. Its > great if I want to browse through a bunch of papers on, say, Toltec > pottery, since they are in a folder together. But I can waste time > searching for an individual paper: is it with trade (under economics), > or with Bronze Age Mediterranean (under regions), or with palaces > (under > political organization)? > > -- > Dr. Michael E. Smith > Professor, Department of Anthropology > University at Albany, SUNY > Albany, NY 12222 > www.albany.edu/~mesmith > > > > _______________________________________________________________________ > _ > This email has been scanned for all viruses by the MessageLabs Email > Security System. > > ______________________________________________________________________ > This email has been scanned by the MessageLabs Email Security System. > For more information please visit http://www.messagelabs.com/email > ______________________________________________________________________ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: Using Endnote to catalogue paper copies of journal articles
Author:    Posted: Fri, 28 Jan 2005 11:45:50 -0500
We have a "library" which started out as a few thousand reprints and paper articles and is now almost 18,000. stored in a compactus, and in various shelves and cupboards around the office (4 different rooms) I use the Accession Number field for a more or less chronological, unique number for each reference, year/volume.number-in-volume, so that 2003/033.17 is the 17th article bound into the 33rd volume that I catlaoged in 2003. For monographs, I just use 99/123 for the 123rd book done in 1999 say. When they were all articles bound (by us) into books, they were stored in compactus in this chronological order. but when we started including the various books, we needed a location, so now we use also the Label field which has things like CO.A.05 for the 5th shelf in the Ath (ie 1st) bay of the COmpactus; or RC.B.03 for the 3rd shelf of the cupboard designated B in the room belonging to RC. It is easy to start with the new references, and gradually each time you pull out a folder to browse, put in the location. Put it also on the folder itself and on the papers within the folder, so that you can replace things easily. Ruth Callcott Callcott Consulting Pty Ltd Newcastle Australia (h) 02-4962 1914 (w) 02-4968 3408 "ruth" ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

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