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In-text citations moving up one positions

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In-text citations moving up one positions
Author:    Posted: Thu, 27 Jan 2005 11:14:10 -0500
Hi, One of our phd students is has had the following problem with her citations within Microsoft Word: The other night I noticed that all of my in-text references in one chapter had moved up one position, and in some places doubled. Ie, what was before, "Children scored between 33% (Osberger, 1995) to 49% (Tyler et al. 1997)" Became, "Children scored between 33% (Tyler et al. 1997) to 49% (Tyler et al. 1997)." Or "Children scored between 33% (Tyler et al. 1997) to 49% (Smith et al. 1995)." It's almost as though I deleted one reference from the text and the Endnote library responded by shifting the references up within the text. I'm using Endnote 7. It's been working perfectly to date. I haven't made any editing changes to the APA 5th format I'm using. Any suggestions as to what may have happened and any ideas to stop it happening again? Thanks, Paul ***************************************** Paul Quilty Manager Information Resource Centre Bionic Ear Institute 384-388 Albert St East Melbourne VIC 3002 AUSTRALIA Ph: +61 3 9667 7547 Fax: +61 3 9667 7503 /> **************************************** ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: In-text citations moving up one positions
Author:    Posted: Thu, 27 Jan 2005 16:21:39 -0500
This is a bug that has been reported before and is discussed in the archives. To summarize what has worked for me: I believe that this occurs, when references are edited/deleted in a formatted document and has to do with a corruption that occurs thru the traveling library. On a copy, turn of CWYW (in the format bibliograph instant formatting tab, disable button (if it says "enable" it is already off) CANCEL, do not hit okay!, now thru the word, endnote toolbar, unformat the references. See if the unformated references are correctly positioned. Sometimes this works. If they do, delete any residual bibliography (grey) and to be sure there is no longer any traveling library associated with the document, remove the endnote field codes (either thru the word ctrl shift F9 or thru the endnote toolbar option. You should now have the square or squiggly endnote references in the document. To be sure that the traveling library is gone, try formatting the paper without a library open (close them in endnote, but leave endnote open and if possible, open an irrelevant library). It should complain that it can't find the references. Now open your library and reformat the bibliography. It should be correct. If the endnote unformatted references are in the wrong places, the document has been irretrievably corrupted, and you will have to manually move them. I think it happens when you partially remove a formatted reference - but don't get the whole thing, throwing the traveling library registry off. But I don't know that for a fact. Leanne -----Original Message----- From: /> On Behalf Of /> Sent: Thursday, January 27, 2005 10:14 AM To: /> Subject: In-text citations moving up one positions Hi, One of our phd students is has had the following problem with her citations within Microsoft Word: The other night I noticed that all of my in-text references in one chapter had moved up one position, and in some places doubled. Ie, what was before, "Children scored between 33% (Osberger, 1995) to 49% (Tyler et al. 1997)" Became, "Children scored between 33% (Tyler et al. 1997) to 49% (Tyler et al. 1997)." Or "Children scored between 33% (Tyler et al. 1997) to 49% (Smith et al. 1995)." It's almost as though I deleted one reference from the text and the Endnote library responded by shifting the references up within the text. I'm using Endnote 7. It's been working perfectly to date. I haven't made any editing changes to the APA 5th format I'm using. Any suggestions as to what may have happened and any ideas to stop it happening again? Thanks, Paul ***************************************** Paul Quilty Manager Information Resource Centre Bionic Ear Institute 384-388 Albert St East Melbourne VIC 3002 AUSTRALIA Ph: +61 3 9667 7547 Fax: +61 3 9667 7503 /> **************************************** ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: In-text citations moving up one positions
Author:    Posted: Fri, 28 Jan 2005 12:09:45 -0500
Paul, See good sound advice on causes and fixes for your problem under "mixed up citations" at the archive in http://lists.adeptscience.co.uk/endnote/form.html. Francisco > Date: Thu, 27 Jan 2005 11:14:10 -0500 (EST) > From: /> > Subject: In-text citations moving up one positions > > Hi, > > One of our phd students is has had the following problem with her > citations within Microsoft Word: > > > The other night I noticed that all of my in-text references in one chapter > had moved up one position, and in some places doubled. > ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: In-text citations moving up one positions
Author:    Posted: Fri, 28 Jan 2005 12:10:22 -0500
That's interesting. You're right it's been reported before for en.7 (and doesn't seem to happen in en.8.0.2). The problem seems to arise when you reformat two references into a single one; e.g., when you have {Smith 1999 #450} ... {Taylor 2002 #248} and delete the intervening material (or insert the second one in or next to the first) so CWYW picks up the two citations and decides to join them together as {Smith 1999 #450;Taylor 2002 #248}. To stop the problem happening again, in other words, avoid doing exactly this. If you need to combine two separate references, first delete them, and then reinsert them simultaneously from endnote. If you notice immediately when it has re-arranged your references, you can use word's undo feature (use the drop-down arrow, as you need to undo several hudred actions) to get your document back to how it was. You need to go all the way back to the last "update fields" entry, and the number of actions depends on the complexity and number of your citations. This message was sent through MyMail http://www.mymail.com.au ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: In-text citations moving up one positions
Author:    Posted: Mon, 31 Jan 2005 12:40:38 -0500
I am glad to find that this is a reported problem as I had it happen to me twice in 1 document, didn't notice it and ended up having to check every reference out of 200! Maybe I have a slow computer (or possibly it is because I use windows!), but I find I get crashes and out of memory errors when I work with a large formatted document. Consequently my fix (on advice from coworkers) is to work with an unformatted doc and only format it when finished and I am sure that there are no references to change. Regards Alison Gunn -----Original Message----- From: /> On Behalf Of /> Sent: Saturday, 29 January 2005 3:40 AM To: /> Subject: RE: In-text citations moving up one positions That's interesting. You're right it's been reported before for en.7 (and doesn't seem to happen in en.8.0.2). The problem seems to arise when you reformat two references into a single one; e.g., when you have {Smith 1999 #450} ... {Taylor 2002 #248} and delete the intervening material (or insert the second one in or next to the first) so CWYW picks up the two citations and decides to join them together as {Smith 1999 #450;Taylor 2002 #248}. To stop the problem happening again, in other words, avoid doing exactly this. If you need to combine two separate references, first delete them, and then reinsert them simultaneously from endnote. If you notice immediately when it has re-arranged your references, you can use word's undo feature (use the drop-down arrow, as you need to undo several hudred actions) to get your document back to how it was. You need to go all the way back to the last "update fields" entry, and the number of actions depends on the complexity and number of your citations. This message was sent through MyMail http://www.mymail.com.au ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________ ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: In-text citations moving up one positions
Author:    Posted: Tue, 1 Feb 2005 13:09:52 -0500 (
I agree with the advice about working with unformatted documents. I find End Note to be much more stable and happy when I turn CWYW off. However, I do not have problems formatting and unformatting documents. That is, if I need to see what the formatted citations look like, I can format the bib, and then unformat it, without having difficulties. System EN 7.0, 8.0 and then back to 7.0 Win XP Pro SP2 768MB RAM, PM Processor -----Original Message----- From: on behalf of Sent: Mon 31-Jan-05 12:40 PM To: Cc: Subject: RE: In-text citations moving up one positions I am glad to find that this is a reported problem as I had it happen to me twice in 1 document, didn't notice it and ended up having to check every reference out of 200! Maybe I have a slow computer (or possibly it is because I use windows!), but I find I get crashes and out of memory errors when I work with a large formatted document. Consequently my fix (on advice from coworkers) is to work with an unformatted doc and only format it when finished and I am sure that there are no references to change. Regards Alison Gunn -----Original Message----- From: /> On Behalf Of /> Sent: Saturday, 29 January 2005 3:40 AM To: /> Subject: RE: In-text citations moving up one positions That's interesting. You're right it's been reported before for en.7 (and doesn't seem to happen in en.8.0.2). The problem seems to arise when you reformat two references into a single one; e.g., when you have {Smith 1999 #450} ... {Taylor 2002 #248} and delete the intervening material (or insert the second one in or next to the first) so CWYW picks up the two citations and decides to join them together as {Smith 1999 #450;Taylor 2002 #248}. To stop the problem happening again, in other words, avoid doing exactly this. If you need to combine two separate references, first delete them, and then reinsert them simultaneously from endnote. If you notice immediately when it has re-arranged your references, you can use word's undo feature (use the drop-down arrow, as you need to undo several hudred actions) to get your document back to how it was. You need to go all the way back to the last "update fields" entry, and the number of actions depends on the complexity and number of your citations. This message was sent through MyMail http://www.mymail.com.au ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System.

In-text citations moving up one positions
Author:    Posted: Tue, 24 Jan 2006 11:34:24 -0500
Hi I've just encounted this problem in V9 (I wasnt deleting text between citations when it happened). I tried the Disable CWYW and then unformat bib - no luck (but thanks for the advise). All my citations are still out of order. So I now get to manually redo a 50page document with over 200 citations. If anyone has a better way of doing this, I'd really appreciate an answer. Cheers KTS

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