List Archives >  EndNote List Archive >  Archive by date >  This Month By Date >  This Month By Topic

APA, Endnote in-text citations -> MS Word footnotes/endnotes

Search email archive for  

APA, Endnote in-text citations -> MS Word footnotes/endnotes
Author: Papsicle    Posted: Mon, 12 Feb 2007 14:21:30 -0500
Hello all, I use Endnote and the APA 5th style for in-text citations and consequent bibliography building in the empirical articles I write for academic journals. I'm sure many of you do as well. I am interested in figuring out if there is a way (perhaps a visual basic macro for MS Word?) to take a document with in-text Endnote citations and have it scan through it, look for specialized Endnote field code, and then change the in-text citations to a footnote or an endnote (depending on what I choose) where the bibliographic reference entry is then at the end of the page or document. That way, the text is not broken up by in-text citations - but the citations are still there, just masked a bit with a superscript number. This should improve readability for a general audience but again keep the citations present. To note, with each footnote or endnote there will may be multiple bibliographic entries. I hope it doesn't get messy. I can clarify this if need be. With a 200-page document, it would save me so much time if this were possible. Otherwise, I envision slowly going mad while manually taking every single Endnote in-text citation and changing it manually into a footnote or endnote in Microsoft Word. Even if this hasn't been done, perhaps it's worth hiring a VB developer to cobble together such a solution, if you think it's possible. I'm interested in hearing your thoughts. By the way, I did go through the archives to try to find a solution. I know that using, let's say, an updated/modified Chicago Style, I can manually insert a footnote at the end of a sentence and then drag-and-drop required references to that MS Word-generated footnote at the bottom of the page, and it will automatically list out the bibliographic entry right then and there. This can't be done with the APA style file I have, and it doesn't solve my problem about manually inserting footnotes. Thank you for your time and interest in my problem. Sam

RE: APA, Endnote in-text citations -> MS Word
Author: Michael    Posted: Tue, 13 Feb 2007 14:28:17 -0500
footnotes/endnotes Sender: "listmaster" Precedence: bulk Reply-To: "endnote-interest" Hi Sam, Although there are some ways in which you can speed up the manual process ...(you can either search for word fields; or, better, show field codes and search for the ADDIN EN.CITE field; or, even better again, unformat the citations in your document, and use the pattern matching search in Word to find {*} ; and, combined with any of these, use the keyboard shortcuts (Ctrl+X, Ctrl+Alt+F [footnote] or Ctrl+Alt+D [endnote], Ctrl+V)... Erm... although there are some ways in which you can speed up the manual process, a VBA script is by far the most efficient way. Copy and paste the following code into a module in VBA: '-------------BEGIN CODE---------------- Sub replaceENcitationsWithFootnotes() Dim footnotetext As String With Selection.Find .ClearFormatting .Text = "\{*\}" .Replacement.Text = "" .Forward = True .Wrap = wdFindContinue .Format = False .MatchCase = False .MatchWholeWord = False .MatchAllWordForms = False .MatchSoundsLike = False .MatchWildcards = True Do While .Execute = True footnotetext = Selection.Text Selection.Cut Selection.Collapse With ActiveDocument.Content .Footnotes.Add Selection.Range, , footnotetext End With Loop End With End Sub '-----------------END CODE----------------- Then, go to your document; unformat all citations (the code only works if your temporary citation markers are { and }); make sure the cursor is at the beginning; go back to VBA and set your cursor in the code; press F5. Maybe best to work on a COPY of your document... Best of luck. MP NB: I am unlikely to answer support queries on this code, sorry. -- Date: Mon, 12 Feb 2007 14:21:30 -0500 From: Papsicle "papsicle" Subject: APA, Endnote in-text citations -> MS Word footnotes/endnotes Hello all, I use Endnote and the APA 5th style for in-text citations and consequent bibliography building in the empirical articles I write for academic journals. I'm sure many of you do as well. I am interested in figuring out if there is a way (perhaps a visual basic macro for MS Word?) to take a document with in-text Endnote citations and have it scan through it, look for specialized Endnote field code, and then change the in-text citations to a footnote or an endnote ...

Re: APA, Endnote in-text citations -> MS Word
Author: Alex    Posted: Wed, 14 Feb 2007 14:27:13 -0500
footnotes/endnotes Sender: "listmaster" Precedence: bulk Reply-To: "endnote-interest" On Feb 12, 2007, at 14:21, Papsicle "papsicle" wrote: > > I use Endnote and the APA 5th style for in-text citations [...] I > > am interested in figuring out if there is a way [...] to take a > > document with in-text Endnote citations and have it scan through it, > > look for specialized Endnote field code, and then change the in-text > > citations to a footnote or an endnote [...] It's possible, but it's not trivial. However, I don't see why you can't, (a) insert a footnote in your Word doc, (b) insert temp citation in the footnote, (c) format using APA. Isn't that what you're looking for? <0x0192>

Re: APA, Endnote in-text citations -> MS Word
Author: Michael    Posted: Tue, 20 Feb 2007 16:18:14 -0500
footnotes/endnotes Sender: "listmaster" Precedence: bulk Reply-To: "endnote-interest" On Feb 14, 2007, at 14:27, Alex wrote: | | I use Endnote and the APA 5th style for in-text citations [...] I am | | interested in figuring out if there is a way [...] to take a | | document with in-text Endnote citations and have it scan through it, | | look for specialized Endnote field code, and then change the in-text | | citations to a footnote or an endnote [...] | | It's possible, but it's not trivial. I posted a solution to this message (with VBA code) which made it to the archive, but I, for one, didn't notice it in the digest email. The code's available at lists.adeptscience.co.uk/endnote/endnote_Feb_2007/thid_70e38a9c17074b54a 6bae 9ed557f1bd7.html | However, I don't see why you can't, (a) insert a footnote in your Word | doc, (b) insert temp citation in the footnote, (c) format using APA. | Isn't that what you're looking for? I think Sam/Papsicle's issue was about long documents. From the original post: | I can clarify this if need be. With a 200-page document, it would save | me so much time if this were possible. Otherwise, I envision slowly | going mad while manually taking every single Endnote in-text citation | and changing it manually into a footnote or endnote in Microsoft Word. Given that I have had similar wants myself in the past (though, actually, the reverse: I wanted to change my footnotes to in-text Citations), I would venture that this issue is not unprecedented. Maybe this functionality could be incorporated into future releases of EN (hello? list monitors?), which is really not that much of an ask given that the source code is sitting in the archive... Michael

Re: APA, Endnote in-text citations -> MS Word
Author: Papsicle    Posted: Wed, 21 Feb 2007 14:22:04 -0500
Hello all, Michael, yes, you are right. I'm trying to do this for a long document, 200+pages. I haven't played around with the VBA code you scripted, but will. I hope it works. It would be great if this functionality is incorporated into the next release. To be clear, I would like to think this is easier than we envision. Let's consider the Chicago15A style (which I believe puts a superscript by the paragraph text being cited, a footnote with the proper citation at the bottom of the page, *and* the proper citation in the bibliography. All that seemingly needs to be done is to tweak this style so that it conforms to APA 5th. Then, there should be a way to change between footnotes on each page and endnotes at the end of each section (chapter). So the latter would provide us with superscript numbers at each in-text citation place, a list of the respective citations at the bottom of the page (or end of the chapter), and of course, a humongous bibliography with all of those citations again. All in APA 5th format. Sam > footnotes/endnotes > Sender: "listmaster" > Precedence: bulk > Reply-To: "endnote-interest" > > On Feb 14, 2007, at 14:27, Alex wrote: > > | | I use Endnote and the APA 5th style for in-text citations [...] I > | | am > > | | interested in figuring out if there is a way [...] to take a > | | document with in-text Endnote citations and have it scan through > | | it, > > | | look for specialized Endnote field code, and then change the > | | in-text > > | | citations to a footnote or an endnote [...] > | > | It's possible, but it's not trivial. > > I posted a solution to this message (with VBA code) which made it to > the archive, but I, for one, didn't notice it in the digest email. The > code's available at > > lists.adeptscience.co.uk/endnote/endnote_Feb_2007/thid_70e38a9c17074b5 > 4a > 6bae > 9ed557f1bd7.html > > | However, I don't see why you can't, (a) insert a footnote in your > | Word > > | doc, (b) insert temp citation in the footnote, (c) format using APA. > | Isn't that what you're looking for? > > I think Sam/Papsicle's issue was about long documents. From the > original > post: > > | I can clarify this if need be. With a 200-page document, it would > | save > > | me so much time if this were possible. Otherwise, I envision slowly > | going mad while manually taking every single Endnote in-text > | citation and changing it manually into a footnote or endnote in Microsoft Word. > > Given that I have had similar wants myself in the past (though, > actually, the reverse: I wanted to change my footnotes to in-text > Citations), I would venture that this issue is not unprecedented. > Maybe this functionality could be incorporated into future releases of > EN (hello? list monitors?), which is really not that much of an ask > given that the source code is sitting in the archive... > > Michael > > > -- >

Re: APA, Endnote in-text citations -> MS Word
Author: Alex    Posted: Wed, 21 Feb 2007 14:17:40 -0500
On Feb 20, 2007, at 16:18, Michael "mopower" wrote: > [...] I think Sam/Papsicle's issue was about long documents. [...] It wasn't clear to me whether the OP was talking about an existing document or a procedure to use on future documents. If it's an existing 200-page doc, then no doubt a script is preferable. > [...] Maybe this functionality could be incorporated into future > releases of EN (hello? list monitors?), which is really not that much > of an ask given that the source code is sitting in the archive [...] I don't think it's realistic to expect this, but you can always submit it as a suggestion <http://www.endnote.com/ensuggest.asp> Perhaps a more feasible option would be an on-line repository of user-contributed styles, scripts, templates, etc. <0x0192>

RE: APA, Endnote in-text citations -> MS Word
Author: Michael    Posted: Wed, 21 Feb 2007 19:25:13 -0500
Chicago styles format the text within the footnote and place the reference in the bibliography. They do not insert the footnote number -- the "superscript" in your terms -- into your text. You need to unformat your citations, run the code, and then reformat them; APA 5th formats citations in footnotes the same way it does in text. There is a way to change between footnotes and endnotes: you use word. Select all your footnotes, right click, and choose "convert to endnote". M -----Original Message----- From: Papsicle "mailto:papsicle" Sent: Thursday, 22 February 2007 1:15 AM To: endnote-interest Cc: "mopower" Subject: Re: APA, Endnote in-text citations -> MS Word Hello all, Michael, yes, you are right. I'm trying to do this for a long document, 200+pages. I haven't played around with the VBA code you scripted, but will. I hope it works. It would be great if this functionality is incorporated into the next release. To be clear, I would like to think this is easier than we envision. Let's consider the Chicago15A style (which I believe puts a superscript by the paragraph text being cited, a footnote with the proper citation at the bottom of the page, *and* the proper citation in the bibliography. All that seemingly needs to be done is to tweak this style so that it conforms to APA 5th. Then, there should be a way to change between footnotes on each page and endnotes at the end of each section (chapter). So the latter would provide us with superscript numbers at each in-text citation place, a list of the respective citations at the bottom of the page (or end of the chapter), and of course, a humongous bibliography with all of those citations again. All in APA 5th format. Sam > footnotes/endnotes > Sender: "listmaster" > Precedence: bulk > Reply-To: "endnote-interest" > > On Feb 14, 2007, at 14:27, Alex wrote: > > | | I use Endnote and the APA 5th style for in-text citations [...] I > | | am > > | | interested in figuring out if there is a way [...] to take a > | | document with in-text Endnote citations and have it scan through > | | it, > > | | look for specialized Endnote field code, and then change the > | | in-text > > | | citations to a footnote or an endnote [...] > | > | It's possible, but it's not trivial. > > I posted a solution to this message (with VBA code) which made it to > the archive, but I, for one, didn't notice it in the digest email. The > code's available at > > lists.adeptscience.co.uk/endnote/endnote_Feb_2007/thid_70e38a9c17074b5 > 4a > 6bae > 9ed557f1bd7.html > > | However, I don't see why you can't, (a) insert a footnote in your > | Word > > | doc, (b) insert temp citation in the footnote, (c) format using APA. > | Isn't that what you're looking for? > > I think Sam/Papsicle's issue was about long documents. From the > original > post: > > | I can clarify this if need be. With a 200-page document, it would > | save > > | me so much time if this were possible. Otherwise, I envision slowly > | going mad while manually taking every single Endnote in-text > | citation and changing it manually into a footnote or endnote in Microsoft Word. > > Given that I have had similar wants myself in the past (though, > actually, the reverse: I wanted to change my footnotes to in-text > Citations), I would venture that this issue is not unprecedented. > Maybe this functionality could be incorporated into future releases of > EN (hello? list monitors?), which is really not that much of an ask > given that the source code is sitting in the archive... > > Michael > > > -- >

Re: APA, Endnote in-text citations -> MS Word
Author: Papsicle    Posted: Mon, 26 Feb 2007 18:01:29 -0500
Hello list members, For anyone following this thread, Michael's VBA script almost works perfectly. Almost. For example, if there are multiple superscripts to follow a sentence - where multiple cites are referenced in that sentence - it should insert a comma and space between them. Also, the superscript should go outside of a period, rather than inside the period. Perhaps this needs to be addressed *before* the script is run - to change the following sentence: The research found that mice don't like peanut butter (James, 2003). into the following sentence: The research found that mice don't like peanut butter.(James, 2003) Then, the script would replace (James, 2003) with the footnote, and it would be outside the period, where it belongs. Overall, the script is fantastic and if I can get these issues straightened out, will save me a boatload of time. If anyone can poke around in the VBA code for a few minutes and see how to address my concerns, I would be most grateful. http://lists.adeptscience.co.uk/endnote/endnote_Feb_2007/thid_70e38a9c17 074b54a6bae9ed557f1bd7.html Please see the link above for the code and the posts surrounding this issue. Thanks so much, Sam

Previous by date: RE: adding author names in text--not within in-text citation,  Michael
Next by date: Re: endnote-interest-digest V1 #2174, Karin T Kirchhoff
Previous thread: MLA Expert - Forewords/Introductions, News
Next thread: RE: endnote-interest-digest V1 #2156, Cathy Ashwood