journal title abbreviations

journal title abbreviations
Author: Robert W Gear    Posted: Thu, 27 Feb 2003 08:23:19 -0800
Mary, The Journals Terms list contains four fields: "Full Journal", "Abbreviation 1", "Abbreviation 2", and "Abbreviation 3". You can use this list to correctly format the references in your manuscript without changing the name in "Journal (Secondary Title)" field. To do this, the following rules apply 1. The name in the "Journal" field must match the name in any one of the four fields in the Journal terms list. It makes no difference which one. 2. Edit the style for the journal to which you are submitting your manuscript to use the field in the Journals Terms list that contains the correctly formatted journal name. For example, if the "Journal" field in your reference contains the full journal title, but you want to use the Index Medicus abbreviation, the style should be edited to fetch the name of the journal from the Journals Terms list field that contains the Index Medicus abbreviation. To make this process easier, EndNote comes with a list of medical journals "Medical.txt" (found in the "Term Lists" folder under the Endnote folder) that can be imported into your journals terms list. When this list is imported, the full journal name will be in the first field, the Index Medicus abbreviation without periods will be in Abbreviation 1, and the same abbreviation with periods will be found in the Abbreviation 2 field. The Abbreviation 3 field will be empty. If the name in your reference matches any of these fields, Endnote will be able to correctly format your bibliography. To find out if your library contains references for which there are no matches in the Journals terms list, you can "update" your list. In version 6 of Endnote, you do the following: Go to Tools>Define Terms Lists... Select Journals Click the Update List button. This will open a dialog box. Do not do anything in the first three boxes. In the last box (Abbreviation 3) select "Journal (Secondary Title)". Then click OK. This action will place any unmatched names in the otherwise unused Abbreviation 3 field. You can then investigate why these mismatches occurred. Edit your Journals terms list. The unmatched titles will be found in the last field at the top of the file. If the mismatch occurred because the journal hadn't been previously entered, you can add it manually. If the mismatch occurred because of incorrect spelling in a reference, you can run a search for the mismatched title in your library and correct the spelling. The only problem with this is that "Medical.txt" contains several thousand journals and I don't like to have such long terms lists in my library. So I have created an Access database that contains all the journal names and abbreviations and will export only the journals that I need to have in my terms list. It works quite well, but the same functionality could be obtained by importing the "medical.txt" list into Excel. You have to know a little about importing and exporting from Excel, but it would work. Hope this helps, Robert >Date: Wed, 26 Feb 2003 09:03:43 +1030 >From: "Mary Peterson" /> >Subject: journal title abbreviations > >Some styles require abbreviated journal titles, others don't. If you import >from, say, a Medline search, the form of the title is always abbreviated, >and goes into the journal title field, not alternate journal or short title >field. Can someone save me working out how to set up an abbreviated journal >title field which will be used by a style when required? Does it mean >editing the style? And if I want to add full journal titles to imported >citations, will I have to do it manually? (Eeek) I imagine it must be >possible to do a global addition of complete titles to the field, but if >somenone's already done it I'd be grateful of the time saved! > >Mary Peterson >Deputy, Library & Educational Information Services >Royal Adelaide Hospital / Institute of Medical & Veterinary Science > >PO Box 14 >Rundle Mall >Adelaide SA 5000 >Phone: (08) 8222 5443 >Fax: (08) 8222 3152 >www.imvs.sa.gov.au/library > > >------------------------------ > >End of endnote-interest-digest V1 #1295 >*************************************** Robert W. Gear, D.D.S., Ph.D. Department of Oral and Maxillofacial Surgery, Box 0440 521 Parnassus Avenue, C-555 University of California, San Francisco San Francisco, CA 94143-0440

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