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One library and exploit Custom Fields vs. multiple libraries
|One library and exploit Custom Fields vs. multiple libraries
Author: J Virginia Benjamin
Posted: Tue, 5 Feb 2002 15:20:45 EST
I agree with Artur that one Endnote library works best...
and then go another step and create Custom fields to maximize Endnote's
I used to recommend that UGA Endnoters stash special coded notations in
the Notes fields as Artur suggests for searching ...
But research databases which we license for our faculty and students
seem to be providing more and more info which imports into the Notes field
so that Notes looks pretty cluttered with data... and I was guilty too of
dumping bibliographic data into Notes if it didn't fit elsewhere when I
Then, about a year ago, I saw the light<smile> and I started teaching how
to Modify Reference Types via Edit/Preferences/ReferenceTypes using the
Custom fields 1-6...
1. more visually attractive to have a few custom fields instead of having
Notes pull triple duty for bibliographic/coded/evaluative comments
2. allows more focused Searching in one's EN library by pointing to coded
phrase in a Custom field
3. contains my evaluation of the unique qualities of the paper ....so I
have to use sticky notes on print copies !
There is no end to what can be done.. customize just for your needs! I
typically demonstrate adding fields such as
a. My Grants/projects (could be annotated with a variety of codes: NIH852
for all related papers to a specific grant, and Aging310 or even Ag310 for a
gerontology project...and dinosaurhunt (or dinohunt) for Artur's dinosaur
b. My Text Excerpts (for a definition given in a paper which I will
cite whenever I cite the paper, etc.),
c. My Evaluative Comments as a "notepad" to jot down my first thoughts
after reading a paper since it might be 9 months or longer before I cite it,
etc. When I do cite the work, I can even copy/paste my comments into my
document as a jumping off place (I hate staring at a blank piece of paper!)
I've had some unusual custom fields suggested (PowerPoint, MyLectures,
etc.) but they each seemed to fill a need of the particular user...
I recommend putting one's custom fields in a minimum of frequently used
formats such as journal article, book, edited book, book section,
one doesn't want to take the time to "paste" it into all formats....
For some custom field annotations, short unique codes (that aren't ordinary
words or usual character strings) like NIH852 work well so the code can be
searched leaving the All fields default if the person doesn't want to point
just one field for searching...in the EN search engine the custom fields are
numbered not named, so one has to remember *which* custom is which
There's a little more scrolling of the entire record with the Customs
interfiling before Keywords, Abstracts, etc. but the ease of "bundling"
related records in a visually attractive way make Customs super, I think...
anyway, if I sound like I'm proselytizing for Customs, I guess I am! <smile>
They really help one to personalize the software package for efficiency
oh, almost forgot...for those of you who teach Endnote to others...I find
showing the Modify Reference Types grid is a good visual example of the
framework that underlies Endnote...regardless of whether one is going to
assign Custom fields or not!
univ. of georgia libraries
athens, ga. 30602
Date sent: Tue, 05 Feb 2002 10:32:08 -0600
From: Artur Klimaszewski />
Send reply to: />
> Somebody asked: Has anyone found a way to search multiple Endnote
> for an author?
> I sometimes want to use the same author in a later project, but cannot
> remember which library I placed him/her into?
> I don't know how to solved the members dilemma but I know how to avoid the
> problem altogether.
> I think the best way is to use just one library for all projects to avoid
> However, each article has to be specifically marked as for its project
> application. What do I? In notes section a put a specific project
> code -something meaningful. If you write an article about dinosaurs you
> have your code "dinosaurhunt". Even if you library is huge you may see all
> your relevant papers instantly if you do search within notes for
> "dinosaurhunt". The beauty of this solution is that one article can
> belong to many projects.
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