List Archives >  EndNote List Archive >  Archive by date >  This Month By Date >  This Month By Topic

Thomson Reuters:"Re: First and Last names - order switched" - 1 New Post - Community Subscription

Search email archive for  

Thomson Reuters:"Re: First and Last names - order switched" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 10 Aug 2010 13:08:26 -0700
Subject: Re: First and Last names - order switched Author: CrazyGecko (Enthusiast) Date: 08-10-2010 09:08 PM It sounds like the "Name format" setting for her output style may have been altered so names are displayed in first-last name order as opposed to last-first.  Have her check her output style's "Author Name" (under Bibliography) [Go to the toolbar, select EDIT, OUTPUT STYLES, EDIT [name of style she's using].    For names to appear in last- first-name order, the name format setting should match those in the attached image. The "Name format" setting supercedes the order that names may have been entered or imported into the EndNote library so it's a nifty tool.

Thomson Reuters:"Re: First and Last names - order switched" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Wed, 11 Aug 2010 08:30:04 -0700
Subject: Re: First and Last names - order switched Author: Seriggs (Visitor) Date: 08-11-2010 04:29 PM Thanks so much for the very clear image file and the excellent troubleshooting advice. I will send this on to the student; however, I am now suspecting that her issue is actually an EBSCO error.   I tried to recreate the problem, so I set some records to export. Oddly enough, I did see one record that was just as the patron described, with first and last name positions switched. I tried re-importing the record from EBSCO so that I had two duplicate records. I noticed that the second record came in correctly and with more information than the first record. I compared the database names and the first record came from EBSCO's E-journal service, while the second came from EBSCO's Academic Search Complete. I went back to the E-journal database, and it had the authors in "straight" order (Ex: Adam Briggle, and Carl Matcham). The patron had said that most of her records were for the same author and journal, so it may be that the records were the problem.   I'm hoping the student will be able to identify which database she got the records from and let me see if that is the issue, or if it is indeed the Name format setting. It's difficult when one is helping online or on the phone and can't see the patron's screen :)   If I hear from the patron, I'll let you know what it was.

Thomson Reuters:"Re: First and Last names - order switched" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Wed, 11 Aug 2010 12:30:47 -0700
Subject: Re: First and Last names - order switched Author: CrazyGecko (Enthusiast) Date: 08-11-2010 08:30 PM Thanks for the update and information on the name switcheroo possibly originating from the E-journal service.  However, it's curious as EndNote is flexible in accommodating names so it doesn't matter if a record has author names in firstname-lastname or lastname-firstname order.  This is because EndNote's "Name Format" option controls the actual order that author names will appear in ether the in-text citation or the bibliography.   Will be interested to know how things go so keep us posted and happy sleuthing.  :smileyhappy:

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Mon, 30 Aug 2010 18:45:26 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: CrazyGecko (Enthusiast) Date: 08-31-2010 02:45 AM The appearance of initials usually occurs to distinguish primary authors having the same name. You might check to see if this is the case.   You don't mention the style you're using but you'd might also check the Author Name setting of your output style. [Go to the toolbar, select EDIT, OUTPUT STYLE, EDIT name of style. Then within the "Citations" section, select "Author Name.]  In the right column under "Name Format, check that Initials is set to Last Name Only, and the Use initials only for primary authors is checked-off. Close the window when finished.

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 01:00:58 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: gregfry5 (Enthusiast) Date: 08-31-2010 09:00 AM The 'APA publications manual' recommends the use of author initials to distinguish between ambiguous authors, and that option is included in the default APA 6th EN output style.   It is sometimes difficult to distinguish variations in an authors name, particularly when users have cut & paste details into an EN record, with extra trailing spaces etc. If you have made changes to an authors name in an EN record, these changes will not always appear in the corresponding Word document when you re-format the bibliography.   If you alter details in the author / date / record number [by completely re-entering the record] fields in the EN record, the program will not find an exact match when you format the bibliography, and will continue to use the original details from the 'travelling library' embedded in the Word document [using field codes]. If you edit these fields in records in your EN library, you may need to unformat the citations in your document, and then format the bibliography, so that EN picks up the changes that you have made.   I find that many users prefer to  edit the EN APA Output style [as suggested in previous reply], rather than try to manage consistent author data entry. Particularly if they regularly download records directly from databases.

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 04:22:26 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: giulia (New User) Date: 08-31-2010 12:22 PM Hi Dave, I have exactly the same problem as you! I am not sure any of the solutions above would apply though, as the problem only crops up in a few instances, so that suggests that the library is formatted in the right way, or else Endnote would do it wrong throughout, right? Did you manage to fix it? If so, how?! Thank you G.

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 05:26:17 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: Leanne (Mentor) Date: 08-31-2010 01:26 PM A couple instances of inclusion of author initials when they are the same author, is invariably due to subtle differeneces between the two records with that author.  The easiest way to fix this, is to copy the 1st author from one record to replace the other.  If that subtle difference is in a Unicode character, you might have to delete an reinsert the new record in your manuscript, but it is usually something like the initials had punctuation, or no punctuation, or one instead of two initials.

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 06:16:16 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: giulia (New User) Date: 08-31-2010 02:16 PM mmh ok, but I don't have moultiple references by this author...or rather, I have the same author coupled with different ones (eg Stein & Glenn, Stein & Levine, etc.), so EndNote should not need to get confused right? Anyway, I did what you suggested, Leanne, and now all my Stein & ...look exactly the same. Except my current Word document has a few references to N. Stein, which will probably all need deleting, or Word will remember my old formatting for Stein, and still put that one in. ooh great fun this EndNote isnt it...

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 06:19:06 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: giulia (New User) Date: 08-31-2010 02:18 PM I meant all the Stein references look the same 'In EndNote'. And I now have this problem of word continuing to [use the original details from the 'travelling library' embedded in the Word document], as mentioned in Greg's post...

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 06:45:06 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: Leanne (Mentor) Date: 08-31-2010 02:44 PM try unformatting the manuscript and reformating. (and turn CWYW on again, for the first tab during the process) it usually fixes these kind of things, or prompts for the newly edited reference.

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 07:53:46 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: giulia (Visitor) Date: 08-31-2010 03:53 PM Ooooh it works, thank you so much Leanne!!! I'm so happy, I'm learning all these tricks on EndNote :-) Can I just ask one (last!) thing? In my endNote library, I have one Brown, A. and one to a Brown, J., and in Word, as I cite, it gives me the initials again..I guess this time EndNote is right in thinking that these are two different authors, but I don;t really need it to give me the initials in Word... Help please?!

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 07:56:06 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: giulia (Visitor) Date: 08-31-2010 03:56 PM PS Can users give other users some formal 'thank you' / 'kudos' / 'acknowledgment'? You have been so helpful, Leanne...

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 08:15:26 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: giulia (Visitor) Date: 08-31-2010 04:15 PM oh found it neverming! It's just a rule under Output Stlyles... (still kudo to Leanne!!)

Thomson Reuters:"Re: First name and/or first initial appears in parenthetical citation" - 1 New Post - Community Subscription
Author: Community Mailer    Posted: Tue, 31 Aug 2010 09:29:36 -0700
Subject: Re: First name and/or first initial appears in parenthetical citation Author: Leanne (Mentor) Date: 08-31-2010 05:29 PM you can delete them I think?

Previous by date: Thomson Reuters:"Re: how to edit a reference manager word document using Endnote X?" - 1 New Post - Community Subscription, Community Mailer
Next by date: Thomson Reuters:"Re: Bibliography Problems" - 1 New Post - Community Subscription, Community Mailer
Previous thread: Thomson Reuters:"First and Last names - order switched" - 1 New Post - Community Subscription, Community Mailer
Next thread: Thomson Reuters:"Re: Bibliography Problems" - 1 New Post - Community Subscription, Community Mailer