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Direct export to Ovid Medline

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Direct export to Ovid Medline
Author: K H    Posted: Tue, 8 Apr 2008 12:10:58 -0400
Dear All, This is baffling me! Our Medline (Ovid) filter should import the Medline AU field to Notes, and the FA field to Author. But it doesn't. It imports both to Author, resulting in duplicate authors. I have edited the filter to make it ignore AU but it still imports both AU and FA to Author. The really strange thing is: if I have the filter installed on my own individual network space, it works. If I store it on a shared drive where every EndNote user on campus can use it, it does not work. Has this happened to anyone? I have already been in touch with Ovid, with EndNote technical support, and with my own IT people, with no joy so far. Thank you, Keith Keith Nockels MA MCLIP Information Librarian Clinical Sciences Library University of Leicester PO Box 65 Leicester LE2 7LX England - UK Tel. +44 (0)116 252 3101 Email: "khn5"

RE: Direct export to Ovid Medline
Author: Linda    Posted: Tue, 8 Apr 2008 17:58:41 -0400
I have just exported 280 references from MEDLINE into EndNote X1, and I did not experience the problems you had with the Author field, Keith. I don't know if this would provide an explanation, but in the past, when I've loaded a new version of EndNote, unless I go in and change the folder locations for the import filters, connection files and output styles, I've found that EndNote uses the older versions of these files because the folder locations pointed to the file location for the previous version of EndNote, and therefore, if I updated a file in the newest version of the program, it appeared as though the changes weren't being recognized but in actuality the problem was that it wasn't using the updated file, it was using an older file. The solution to the problem was to go into Edit/Preferences/Folder Locations and update the locations. (I assume, though, that this would have been something that the EndNote tech support would have had you check.) While I had no problems with the records parsing properly with my export, I did experience the problem that not all references would be exported, e.g. I tried to export all 280 at once (Ovid has a limit of 500 at a time), but only 164 would be exported. I tried again, but it still only exported 164 references. So, I broke up my results into three sets (100, 100 and 80). I was able to export the first set of 100, but when I tried to export the second set of 100, it only exported 40, but I tried again, and all 100 were exported, although the system stopped at the Filter Manager and I had to choose MEDLINE Ovid from the Filter Manager. When I tried to export the set of 80, EndNote crashed. When I tried again, the 80 were exported. This has happened before, i.e. only a portion of the total number of records are exported and/or the system crashes when I try to export from Ovid. Linda Linda Slater John W. Scott Health Sciences Library 2K312 WMC University of Alberta Edmonton, AB T6G 2R7 Tel: 780-492-7948 Fax: 780-492-6960 Email: "linda.slater" IM: "linda.slater" (MSN) IM: linda_slater_ualibraries (Yahoo) IM: LindaSlaterUALib (AOL) Let's give all of Canada access to The Cochrane Library at one click! Sign the Petition for a Cochrane Library National License at: http://nlccl.epetitions.net Canada needs a National Network of Libraries for Health! Le Canada a besoin d'un Réseau national des bibliothèques pour la santé. >-----Original Message----- >From: "listmaster" > "mailto:listmaster" On Behalf Of > >Sent: Tuesday, April 08, 2008 10:11 AM >To: "Endnote-Interest" >Subject: Direct export to Ovid Medline > >Dear All, > >This is baffling me! > >Our Medline (Ovid) filter should import the Medline AU field to Notes, >and the FA field to Author. But it doesn't. It imports both to >Author, resulting in duplicate authors. I have edited the filter to >make it ignore AU but it still imports both AU and FA to Author. > >The really strange thing is: if I have the filter installed on my own >individual network space, it works. If I store it on a shared drive >where every EndNote user on campus can use it, it does not work. > >Has this happened to anyone? I have already been in touch with Ovid, >with EndNote technical support, and with my own IT people, with no joy >so far. > >Thank you, > > > > > > >Keith > > >Keith Nockels MA MCLIP >Information Librarian >Clinical Sciences Library >University of Leicester >PO Box 65 >Leicester LE2 7LX >England - UK >Tel. +44 (0)116 252 3101 >Email: "khn5" > > > > > >

RE: Direct export to Ovid Medline
Author: John East    Posted: Wed, 9 Apr 2008 12:50:03 -0400
> Our Medline (Ovid) filter should import the Medline AU field to Notes, > and the FA field to Author. But it doesn't. It imports both to > Author, resulting in duplicate authors. I have edited the filter to > make it ignore AU but it still imports both AU and FA to Author. > > The really strange thing is: if I have the filter installed on my own > individual network space, it works. If I store it on a shared drive > where every EndNote user on campus can use it, it does not work. > > Has this happened to anyone? I have already been in touch with Ovid, > with EndNote technical support, and with my own IT people, with no joy > so far. Direct export from Ovid is unlike direct export from other databases. If you open your Medline (Ovid) filter for editing, and go to the "Reference Type" section of the filter, you will see the VN and DB tags that EndNote uses to identify the correct filter when a file is sent from Ovid to EndNote. If the file from Ovid contains those two tags, EndNote uses the filter. Probably you have another filter in the Filters folder which has the same VN and DB tags in the "Reference Type" section. EndNote is finding that other filter first, and using it instead. So you need to look at all the Ovid filters on your shared drive, and check the "Reference Type" section of each one. When you find a filter that has the same settings as your Medline filter, delete that filter. This should fix the problem. John East University of Queensland Library Email: "john.east"

RE: Direct export to Ovid Medline
Author: K H    Posted: Wed, 9 Apr 2008 12:59:46 -0400
Thanks, John - that has solved the problem. We had a filter for AutoAlerts (Ovid) which was importing FA and AU to Author. I have edited that filter, and that seems to have solved the problem. Most grateful - this was driving me to distraction, and my poor colleagues also! I would never have thought of this. Best wishes, Keith > -----Original Message----- > From: John East "mailto:j.east" > Sent: 08 April 2008 23:54 > To: "endnote-interest" > Cc: "khn5" > Subject: RE: Direct export to Ovid Medline > > > Our Medline (Ovid) filter should import the Medline AU field to Notes, > > and the FA field to Author. But it doesn't. It imports both to > > Author, resulting in duplicate authors. I have edited the filter to > > make it ignore AU but it still imports both AU and FA to Author. > > > > The really strange thing is: if I have the filter installed on my > > own individual network space, it works. If I store it on a shared > > drive where every EndNote user on campus can use it, it does not work. > > > > Has this happened to anyone? I have already been in touch with Ovid, > > with EndNote technical support, and with my own IT people, with no > > joy so far. > > Direct export from Ovid is unlike direct export from other databases. > > If you open your Medline (Ovid) filter for editing, and go to the > "Reference Type" section of the filter, you will see the VN and DB > tags that EndNote uses to identify the correct filter when a file is > sent from Ovid to EndNote. If the file from Ovid contains those two > tags, EndNote uses the filter. > > Probably you have another filter in the Filters folder which has the > same VN and DB tags in the "Reference Type" section. EndNote is > finding that other filter first, and using it instead. > > So you need to look at all the Ovid filters on your shared drive, and > check the "Reference Type" section of each one. When you find a filter > that has the same settings as your Medline filter, delete that filter. > This should fix the problem. > > John East > University of Queensland Library > Email: "john.east" >

RE: Direct export to Ovid Medline
Author: Christina    Posted: Wed, 9 Apr 2008 13:16:34 -0400
Hello, Could there be another Medline filter in the shared drive that comes before yours in the alphabetical list. Then EndNote will use that one preferentially. /Christina -----Original Message----- From: "listmaster" "mailto:listmaster" Behalf Of "Nockels" Sent: 8 april 2008 18:11 To: "Endnote-Interest" Subject: Direct export to Ovid Medline Dear All, This is baffling me! Our Medline (Ovid) filter should import the Medline AU field to Notes, and the FA field to Author. But it doesn't. It imports both to Author, resulting in duplicate authors. I have edited the filter to make it ignore AU but it still imports both AU and FA to Author. The really strange thing is: if I have the filter installed on my own individual network space, it works. If I store it on a shared drive where every EndNote user on campus can use it, it does not work. Has this happened to anyone? I have already been in touch with Ovid, with EndNote technical support, and with my own IT people, with no joy so far. Thank you, Keith Keith Nockels MA MCLIP Information Librarian Clinical Sciences Library University of Leicester PO Box 65 Leicester LE2 7LX England - UK Tel. +44 (0)116 252 3101 Email: "khn5"

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