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one bibliography from multiple files - and including references!

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one bibliography from multiple files - and including references!
Author:    Posted: Wed, 13 Apr 2005 13:09:58 -0400
I first outline my situation. My problem/question is the last paragraph: I, too, have multiple files, and want a single bibliography. There are some items in the bibliography that are not cited in the main text. But I want to include citations from the main text (references) in the bibliography. My files are too big and I have too many bibliographic items to be able to combine into a single file. I don't want to use Master Document feature either. I also have specific formatting needs. Each item in the combined bibliography has to be sorted by author and year. (nb Have to do it in EndNote, because in Word, sorting would be by primary and then secondary author.) The sorted bibliography is then numbered. (This is so that I can construct an index referring to the Bibliographic Number, rather than the page on which the item appears. This index is done in word.) In the main text (in its separate chapters), I want the citation to be the Bibliographic Number. The Endnote Library contains about 18,000 entries. It is our in-house library catalog. The final Bibliography document will contain somewhere between 500 and 1000 of these. My current plan has a custom field containing "Include" for entries that go into the bibliography. At any time, I can export these to Word, use the Word paragraph numbering to create the number; format each paragraph to a separate page, so the number matches the page number. I can then create an index. All this I have practised and can do at the "last minute". In my main text, I currently am using (Author/Year/Accession Number) as the citation format. Accession Number is our unique record identifier. What I need is some way of "knowing" what the end Bibliographic Number will be, so that my in-text citation can use it. I would prefer not having to extract into a separate library. If I manually put into my custom field an entry "reference" for each record that is cited in the main text, I can select "Include" OR "reference" to find everything that has to end up in my final bibliography document. Can I automatically number these eg in another Custom2Field so that the citation in the text refers to Custom2? Example: I have selected 3 references, A, B and C. (appropriately sorted). I want "1" in the Custom2 Field of reference A; "2" in the Custom2Field of reference B; "3" in the Custom2Field of reference C; etc. In my main text, I may have cited only reference A and reference B and they would appear as "1" and "3" respectively. Ruth Callcott Callcott Consulting Pty Ltd Newcastle Australia (h) 02-4962 1914 (w) 02-4968 3408 /> ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

Re: one bibliography from multiple files - and including references!
Author:    Posted: Thu, 14 Apr 2005 14:28:34 -0400
If you take all the records you're going to cite, sort them appropriately, and copy them to a new endnote library, you might be able to use Endnote's Record Number. > > From: /> > Date: 14/04/2005 3:09:58 > To: /> > Subject: one bibliography from multiple files - and including references! > > This message was sent through MyMail http://www.mymail.com.au ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

one bibliography from multiple files - and including references
Author:    Posted: Fri, 15 Apr 2005 12:03:56 -0400
Thanks Paul. in turn: 1. My Endnote doesn't seem to have a Vancouver style. I have Endnote 6.0. Can I download said style from somewhere? 2. I DO need separate documents. Your computer may be sufficiently powered. Mine is not. Believe me. I have tried putting them all together and my computer hangs. Even with my separate documents, each time I do a lot of Equation Editing, it crashes. and no I cannot buy a new computer in time to complete this book. Not all of us are fortunate to work for large organisations that can afford the latest equipment all the time. 3.My uncited references will be about three-quarters of the total, ie 400-750 uncited references compared to a couple of hundred cited ones. It is much simpler to select them in Endnote and export them to a RTF and hence Word than to enter and maintain a separate section in white text. I also seem to hit a problem when I try to cite/ export more than 50 entries at a time. 4. If you have access to the Penguin Cookery Book by Bee Nilson, you can see an example of the kind of thing. That book has 1003 numbered entries. Most of them are recipes, but some are things like "How to feed an invalid". Some of the recipes are over a page long; some are only a couple of lines; some are even one line long. They are sorted into chapters based on the author's inclination. The index in the back refers to the recipe number, not to the page on which the recipe appears. My project is not about cooking but the layout is the same. My "recipes" come out of Endnote. They are ordered by my inclination (at present alphabetically, but it is just possible that they will end up in sub-sections by subject.) Each "recipe" has a number, starting at 1. My index refers to that "recipe number" rather than to the page on which it appears. All of that I can do with no trouble. My extra problem lies in the separate "main text" which is a series of commentaries that refer to various sources. Instead of maintaining a separate reference listing, I want to include all sources together, whether I refer specifically to them in the main text or not. So in my source listing, I might have: (24) Source#24 (uncited in text) (25) Source#25 (cited in text) (26) Source#26 (uncited in text) etc Source #25 might be the first reference in the main text, but I want it to be (25) not (1) as in normal numbering system. Does Vancouver handle that? Hope this makes some more sense? Thanks for your time to help. Ruth Callcott Callcott Consulting Pty Ltd Newcastle Australia (h) 02-4962 1914 (w) 02-4968 3408 /> -----Original Message----- From: Paul Falzer /> Sent: Thursday, April 14, 2005 10:44 PM To: /> Subject: RE: Your endnote posting Ruth, Your post to the Endnote list appears below. I read it, scratched my head, read it again, and began wondering why you don't follow what may be a far simpler tack: 1. Create a new style based on the Vancouver style. Vancouver references by number. You can modify the style to sort alphabetically. 2. Put all of your files into one document. I'm not sure why people believe they must break theses or books into separate documents. Perhaps that's a remnant of the days when computers were underpowered. 3. Generate the reference list in Endnote, in the usual way. Enter uncited references with a white typeface so that they will be invisible. 4. I don't follow your indexing requirement. Paul Date: Wed, 13 Apr 2005 13:09:58 -0400 (EDT) From: /> Subject: one bibliography from multiple files - and including references! I first outline my situation. My problem/question is the last paragraph: I, too, have multiple files, and want a single bibliography. There are some items in the bibliography that are not cited in the main text. But I want to include citations from the main text (references) in the bibliography. My files are too big and I have too many bibliographic items to be able to combine into a single file. I don't want to use Master Document feature either. I also have specific formatting needs. Each item in the combined bibliography has to be sorted by author and year. (nb Have to do it in EndNote, because in Word, sorting would be by primary and then secondary author.) The sorted bibliography is then numbered. (This is so that I can construct an index referring to the Bibliographic Number, rather than the page on which the item appears. This index is done in word.) In the main text (in its separate chapters), I want the citation to be the Bibliographic Number. The Endnote Library contains about 18,000 entries. It is our in-house library catalog. The final Bibliography document will contain somewhere between 500 and 1000 of these. My current plan has a custom field containing "Include" for entries that go into the bibliography. At any time, I can export these to Word, use the Word paragraph numbering to create the number; format each paragraph to a separate page, so the number matches the page number. I can then create an index. All this I have practised and can do at the "last minute". In my main text, I currently am using (Author/Year/Accession Number) as the citation format. Accession Number is our unique record identifier. What I need is some way of "knowing" what the end Bibliographic Number will be, so that my in-text citation can use it. I would prefer not having to extract into a separate library. If I manually put into my custom field an entry "reference" for each record that is cited in the main text, I can select "Include" OR "reference" to find everything that has to end up in my final bibliography document. Can I automatically number these eg in another Custom2Field so that the citation in the text refers to Custom2? Example: I have selected 3 references, A, B and C. (appropriately sorted). I want "1" in the Custom2 Field of reference A; "2" in the Custom2Field of reference B; "3" in the Custom2Field of reference C; etc. In my main text, I may have cited only reference A and reference B and they would appear as "1" and "3" respectively. Ruth Callcott Callcott Consulting Pty Ltd Newcastle Australia (h) 02-4962 1914 (w) 02-4968 3408 /> ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

one bibliography from multiple files - and including references
Author:    Posted: Fri, 15 Apr 2005 16:24:24 -0400
<Material snipped> >Source #25 might be the first reference in the main text, but I want it to >be (25) not (1) as in normal numbering system. Does Vancouver handle that? >Hope this makes some more sense? Thanks for your time to help. Your solution may lie more in how you are using your word processing rather than in using EndNote. If you were to make section breaks between the content in the main text and the other areas you could trick EndNote into compiling one numbering system for all areas except the main text, which will later be put back in between these section breaks. Create the document without the main text that requires starting the numbering system based on the other text. Use EndNote to create a list of references for this document, which will number the references the way you want them. Add a section break, paste the main text in, add another section break. Manually reference the main text so that the references match the number sequence you want from the other part. Laura ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

RE: one bibliography from multiple files - and including references
Author:    Posted: Wed, 27 Apr 2005 17:24:11 -0400
In format Bibliography, the second tab has an option to start numbering from any number you propose, i.e. 25 or 200. However, when you use the same reference as you used in the previous chapter, it will be duplicated? Leanne -----Original Message----- From: Subject: one bibliography from multiple files - and including references <Material snipped> >Source #25 might be the first reference in the main text, but I want it >to be (25) not (1) as in normal numbering system. Does Vancouver handle >that? Hope this makes some more sense? Thanks for your time to help. ________________________________________________________________________ This email has been scanned for all viruses by the MessageLabs Email Security System. ______________________________________________________________________ This email has been scanned by the MessageLabs Email Security System. For more information please visit http://www.messagelabs.com/email ______________________________________________________________________

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